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The GEM/2025/B/6163483 tender, issued by the Department of Financial Services under the Ministry of Finance, pertains to comprehensive Paper-based Printing Services. The scope includes a variety of printing materials such as official forms and documentation essential for governmental financial processes. The tender aims to source quality printed materials, ensuring swift delivery and compliance with governmental standards.
Scope of Work and Objectives
The successful bidder will be responsible for the production of 198,000 units of various paper-based printed materials. These include but are not limited to:
- DGH Forms
- Minor Forms
- Nomination Forms
- Claim Discharge Forms
- Loan Application Forms
- Loan Assignment Forms
- NEFT Forms
- Suitability Forms
- Book/Booklet Materials
- Medical Diaries
- Nivesh Plus Forms
The objectives of this tender are to obtain high-quality printed materials that adhere to the specifications outlined by the Ministry of Finance, facilitating efficient public sector operations.
Eligibility Criteria
Bidders must fulfill certain eligibility criteria to qualify for this tender:
- Registered legal entities capable of offering the required services
- Proven experience in paper-based printing with a strong portfolio
- Compliance with all financial and operational regulations laid down by the government
Technical Requirements
Bidders must demonstrate their capability in providing:
- High-quality printing services with adherence to specified design and quality standards
- Use of environmentally friendly paper and inks in their printing process
- Capabilities in timely delivery and logistics management
Financial Requirements
Interested parties will need to present:
- Comprehensive pricing models that include detailed breakdowns for various services
- Transparency in costs, with no hidden charges
- Proof of financial stability and capacity to undertake the volume of work specified
Document Submission Details
Bids must be submitted electronically via the designated platform in accepted formats. A complete proposal will include:
- Technical and financial proposals
- Required certificates and relevant documentation validating eligibility
- Argued rationale for the pricing strategies presented
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from special provisions. Such entities are encouraged to participate and may receive preferential treatment in evaluations to promote local economic development.
Evaluation Process
The evaluation of bids will follow a structured approach where both technical competence and financial viability will be considered. Each submission will be rated, focusing on:
- Compliance with quality and delivery expectations
- Cost-effectiveness
- Capability to sustain long-term contracts
Delivery Locations
Successful bidders will be required to manage deliveries to various designated government locations, ensuring timeliness and accuracy in the fulfilment of orders.
Contact Information
For inquiries related to this tender, prospective bidders should reach out to the Department of Financial Services through the official channels indicated on the tender website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing high-quality paper-based printing services. Bidders must demonstrate prior experience in the industry, including a portfolio showcasing their work. Compliance with government regulations and financial stability, ensuring capability to handle the quantity required, is also essential.
Bidders must provide essential certificates that validate their business registration, tax compliance, and any relevant industry certifications associated with paper-based printing services. Certification of financial solvency and environmental compliance may also be necessary to demonstrate adherence to quality standards.
The registration process typically involves creating a user account on the e-tendering platform, submitting necessary documents, and ensuring compliance with eligibility criteria. Parties will then need to familiarize themselves with submission formats and submit their bids electronically, following all outlined procedures.
Payment terms for this tender are usually defined post-award negotiations. However, generally, payments are structured based on delivery milestones or upon successful completion of the contract deliverables. Bidders should be prepared to propose payment schedules that align with project timelines and cash flow considerations.
Yes, the tender provides benefits for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation through special provisions during the evaluation process. MSEs are often given preference to promote local businesses and support economic growth within the community, ensuring fair competition.
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