Tender Title: Supply of Safes as per IS 550
Tender Reference Number: GEM/2025/B/6154538
Issuing Authority/Department:
This tender is issued by the Department of Financial Services, under the Ministry of Finance. The aim is to procure high-quality safes that align with Indian Standards (IS 550), ensuring security and reliability in handling financial assets.
Scope of Work and Objectives:
The primary objective of this tender is to source and supply a total of 2 safes that meet the specifications stated in IS 550. The safes must be suitable for the secure storage of cash and vital documents, equipped with advanced locking mechanisms and robust construction materials, ensuring maximum security against theft or unauthorized access.
Eligibility Criteria:
To qualify for this tender, bidders must be registered entities with requisite licenses to manufacture or supply safes. Additionally, they must fulfill any prerequisites as outlined in industry standards, ensuring compliance with all legal and operational guidelines.
Technical Requirements:
Bidders are required to provide a detailed description of the safes, emphasizing the compliance with IS 550. This includes specifications on dimensions, material used, quality certifications, and locking mechanisms. Supporting documentation must be submitted to validate the technical compliance of the offered products.
Financial Requirements:
Bidders need to demonstrate financial stability through documentation such as bank statements, proof of previous contracts, and insurance coverage. The financial proposal must be competitive while ensuring the proposed costs align with the quality and specifications required under this tender.
Document Submission Details:
All bid documents must be submitted electronically through the designated e-procurement platform. Bidders are advised to re-check all documents, including technical proposals and financial bids, for completeness before submission.
Special Provisions:
This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs). Specifically, MSEs can enjoy advantages during the evaluation process, promoting inclusivity and supporting smaller enterprises. Startups are also encouraged to apply, fostering innovation in product supply.
Evaluation Process:
The evaluation will be carried out based on compliance with the specified technical requirements, competitive pricing, and past performance. The authority reserves the right to reject bids that do not meet minimum compliance standards or those that are deemed non-competitive.
Delivery Locations:
Successful bidders will deliver the safes to designated locations as specified by the Department of Financial Services, which may include various government office locations across the region.
Contact Information:
For inquiries related to this tender, participants should reach out through the official communication channels provided on the e-procurement platform. Specific contact names and details may not be disclosed to maintain confidentiality.
Additional Information:
Bidders are encouraged to familiarize themselves with the Make in India initiative, ensuring that proposals comply with local sourcing guidelines where necessary. Full compliance with all required certifications and standards is mandatory for successful bid submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To participate in this tender, the eligibility requirements include being a legally registered entity that complies with the manufacturing or supplying standards for safes as per IS 550. This involves maintaining valid licenses and fulfilling any specific criteria set by the Department of Financial Services. Bidders may also need to demonstrate a history of relevant past projects to verify capabilities.
Bidders must provide necessary certificates that prove compliance with IS 550 and other applicable standards. This includes quality certifications, safety standards documents, and registration certificates that showcase the legitimacy of the entity. Failure to submit these documents may result in disqualification.
The registration process for this tender requires bidders to create an account on the designated e-procurement platform. Upon registration, they must upload all requisite documents and maintain an updated profile to qualify for participation. It is essential to follow platform guidelines thoroughly to ensure successful registration.
Payment terms typically involve a detailed schedule, which may include advance payments, milestones connected to delivery, and final payments upon successful installation and approval. Bidders should ensure their proposals align with these payment terms, which are generally specified in the tender documentation.
MSEs receive significant advantages in the bidding process, such as relaxation of certain eligibility criteria, financial assistance from the government, and preference during evaluation. These benefits for MSEs promote wider participation and support the growth of smaller enterprises in public procurement. Startups can also avail similar incentives, contributing to innovation in the supply chain.
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