Department of Financial Services Tender by Stockholding Document Management Services Ltd (GEM/2025/B/6179314)
Shifting of Documents ( Boxes) to be Carried out at Vijayawada
Tender Timeline
Tender Title: Shifting of Documents (Boxes) to be Carried out at Vijayawada
Reference Number: GEM/2025/B/6179314
Issuing Authority/Department
This tender is issued by the Department of Financial Services, under the Ministry of Finance. The department is focused on managing the financial services in India and ensuring the efficient handling of operational tasks.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the shifting of documents (boxes) to be carried out specifically at Vijayawada. The work involves the careful handling and transportation of a total of 8000 boxes. The service provider must ensure the integrity and security of the documents throughout the shifting process. It is essential that the contractor adheres to all specified guidelines and maintains high standards of professionalism.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Previous experience in logistics or document handling is essential.
- Compliance with all local regulations and licensing requirements.
Technical Requirements
The service provider is expected to possess robust logistical capabilities, including:
- A fleet of vehicles suitable for transporting boxes.
- Adequate personnel trained in the secure handling of sensitive documents.
- A suitable storage solution if needed at any point during the relocation.
Financial Requirements
Bidders must demonstrate their financial capability to execute the project effectively. This may include:
- Providing financial statements for the past two years.
- A detailed breakdown of pricing in accordance with the specified rates for transport and handling.
Document Submission Details
All necessary documents for submission must be compiled and submitted in the specified format. The following documents should be included:
- Registration documents.
- Technical and financial proposals.
- Any other relevant certificates to prove experience and capability.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers certain benefits designed to promote their inclusion. Additionally, provisions are in place for startups to allow them to participate effectively.
Evaluation Process
Bids will undergo a thorough evaluation process based on:
- The completeness of technical and financial proposals.
- Experience and capability of the bidder.
- Price competitiveness.
The evaluation team will assess each bid against these criteria to select the most qualified contractor.
Delivery Locations
The primary delivery location for this project is Vijayawada. All logistical planning must reflect this focus area to ensure timely and efficient service delivery.
Contact Information
For queries related to this tender, interested parties should reach out to the Department of Financial Services. Specific contact details may vary, so bidders are advised to consult the official tender documentation for accurate contact options.
Additional Information
Bidders must ensure compliance with all legal and regulatory requirements and be prepared to provide additional information upon request during the evaluation process. This includes a commitment to uphold quality standards and to potentially adhere to 'Make in India' initiatives that prioritize local sourcing.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in document handling, and adherence to local regulations. Additionally, bidders should demonstrate financial capability through recent financial statements and must comply with the necessary licensing requirements to qualify.
The tender specifies that the service provider must have the necessary logistical capabilities, including a fleet of vehicles appropriate for transporting boxes securely. Adequate personnel with experience in handling sensitive documents are also required, alongside contingency plans for secure storage during the transportation process.
While the exact figures are specified in the tender documentation, the Earnest Money Deposit (EMD) is required to ensure the seriousness of the bids submitted. The deposit amount must be paid in an accepted manner, as detailed in the tender submissions, which will be refunded upon the completion of the evaluation process.
Bidders must submit their proposals in accordance with the formats outlined in the tender documents. It is crucial to ensure all required documents, including technical and financial proposals, are included and submitted before the stated deadline. Bidders are encouraged to review submission guidelines to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, and specific provisions have been established to support their inclusion in state tenders. These benefits may include shortlisting preferences, reduced deposit requirements, and additional time for submission to promote local enterprise participation in government projects.
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