Department of Financial Services Tender by Stockholding Document Management Services Ltd (GEM/2025/B/6179411)
Shifting of Documents ( Boxes) to be Carried out at Bhopal
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Tender Title: Shifting of Documents (Boxes) to be Carried out at Bhopal
Tender Reference Number: GEM/2025/B/6179411
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Shifting of Documents (Boxes) tender seeks to engage reliable service providers for the safe and efficient relocation of document boxes located in Bhopal. This project aims to ensure that the document transfer is carried out with utmost care while maintaining the integrity and confidentiality of the items involved.
Scope of Work and Objectives
The bidder is required to provide comprehensive services that include the physical shifting of approximately 3600 document boxes, ensuring proper handling, transport, and arrangement at the designated location. The successful bidder will establish a systematic process to ensure that all shifting activities are executed seamlessly.
Eligibility Criteria
To qualify for this tender, potential bidders must meet specific eligibility criteria, which includes being a registered entity with relevant experience in document handling and transportation services. Bidders must also possess the necessary operational capabilities and insurance coverage pertinent to the transit of sensitive documents.
Technical Requirements
The bidder must have adequate man-power and tools for efficiently managing the physical lifting and transport of the document boxes. Compliance with all applicable safety standards is essential, and a demonstrated history of successful project execution will contribute to the bidder's evaluation.
Financial Requirements
Bidders must present detailed financial documentation to prove their capability to execute the tender. This includes financial stability reports, previous project budgets, and any other relevant financial information that will establish confidence in their ability to handle the projected costs.
Document Submission Details
All required documentation must be accurately filled and submitted through the designated portal, ensuring completeness before the closing date. Bidders are encouraged to prepare their proposals with attention to detail to mitigate any issues with disqualification.
Special Provisions
Specific advantages may be accorded to Micro, Small, and Medium Enterprises (MSEs) and startups to promote inclusive participation in this tender. Bidders from these categories are encouraged to indicate their status in their proposals to avail of potential benefits.
Evaluation Process
The evaluation process will be based on predetermined criteria encompassing technical and financial submissions. The integrity of the evaluation process is paramount, and all submissions will be assessed objectively against the established standards.
Delivery Locations
The primary delivery location for the shifting of document boxes will be within the Bhopal region. Bidders should provide detailed logistics plans outlining their approach to managing the transportation process within this geographical area.
Contact Information
For further clarifications or inquiries regarding the tender, bidders should refer to the official request-for-information protocols stipulated by the issuing authority. Please ensure to communicate through the prescribed channels to enhance the effectiveness of any correspondence.
In summary, this tender represents an opportunity for qualified service providers to partake in a crucial logistical operation involving sensitive documentation. The successful execution of this project is key to improving archiving processes, and all interested bidders are encouraged to thoroughly review the requirements and submit their tenders accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in document handling services. Bidders must demonstrate that they possess the necessary infrastructure, resources, and insurance coverage to manage the relocation of document boxes safely. It is advised that bidders prepare documentation showcasing their past performance and compliance with industry standards to meet the eligibility criteria effectively.
Bidders must adhere to specific technical specifications, which include having the appropriate manpower and tools for the efficient shifting of the boxes. Ensuring the safety and confidentiality of the documents during the relocation process is paramount, and bidders need to detail their transport and handling procedures, including any safety measures in place to protect the integrity of the shipment.
Bidders will need to provide details about the Earnest Money Deposit (EMD) during the proposal submission. This is critical to demonstrate the seriousness of their bid. Additionally, a performance security may be required upon winning the tender, which serves as an assurance for the successful execution of the contract as per the terms agreed upon.
Documents must be submitted electronically through the specified tender portal. Bidders should ensure that all forms are completed accurately and uploaded in the accepted formats, typically PDF or other formats stipulated in the tender documentation. Compliance with submission guidelines is critical to avoid disqualification.
Yes, the tender includes special provisions designed to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include simplified qualification criteria or financial incentives. It is recommended that eligible bidders clearly indicate their MSE/startup status in their submissions to benefit from these opportunities.
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