Tender Title: Safes (V2) as per IS 550
Reference Number: GEM/2025/B/6159916
Issuing Authority: Department of Financial Services, Ministry of Finance
The Department of Financial Services, operating under the Ministry of Finance, invites bids for the supply of safes that adhere to IS 550 standards. This tender aims to procure a total quantity of two (2) safes to enhance security and operational effectiveness in financial environments.
Scope of Work and Objectives
The primary objective of this tender is to acquire safes that meet the highest safety and security standards set forth by the Indian Standards (IS). Bidders must ensure that their products are durable, reliable, and indicated for use in securing both physical documents and monetary assets against theft and unauthorized access.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements:
- Registration as a legal entity in India or an equivalent status in the origin country.
- Compliance with all relevant regulations and certifications regarding the manufacture and sale of safes.
- Capability to deliver safes in accordance with the specifications outlined in the tender documentation.
Technical Requirements
Bidders must ensure that the safes comply with the IS 550 standards concerning:
- Construction quality
- Locking mechanisms
- Fire resistance properties
- Dimensions and weight specifications
Documentation proving compliance with these technical specifications must be included in the bid submission.
Financial Requirements
Bidders are expected to present a detailed financial proposal including:
- Pricing per unit for the specified quantity of safes.
- Any associated costs for delivery and installation, if applicable.
- Evidence of financial stability, such as bank statements or audit reports.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Required documentation includes:
- Completed bid form
- Technical proposal including compliance evidence
- Financial proposal
- Any certifications or registrations pertinent to the specifications
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may offer startup benefits to ensure inclusivity in the bidding process. Bidders are advised to refer to additional documentation regarding these benefits.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical specifications
- Financial proposals
- Previous performance in delivering goods of similar nature and quality
- Any additional criteria as specified within the tender documentation
Delivery Locations
Successful bidders will be required to deliver safes to designated locations specified by the Department of Financial Services, which will be communicated upon finalization of the bidding process.
Contact Information
While specific contact information is not provided in this tender description, all communication should be directed through the official platform utilized for bid submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license in India. Bidders must also comply with manufacturing regulations and standards applicable to safes. Certification demonstrating this compliance should be provided along with the bid. Additionally, bidders must have experience in supplying safes or similar products, ensuring reliability and adherence to the specifications laid out within the tender.
Bidders are required to submit documentation certifying that the safes meet the IS 550 standards. These may include certificates proving compliance with safety standards, specifications related to construction quality, fire resistance, and locking mechanisms. These certifications establish the quality and standards of the products offered.
Payment terms typically include milestone payments upon delivery and successful installation of the safes. Specific conditions for payment will be outlined in the bid documentation. Bidders should ensure that their proposals include a clear payment schedule which reflects these terms adequately.
The evaluation process will focus on technical compliance as indicated in the submission, alongside financial competitiveness. Bids will first undergo a compliance check followed by a financial evaluation. Preference may be given to qualified bidders with a track record of successful multiple deliveries of quality safes or related security equipment.
Yes, the tender welcomes participation from Micro, Small, and Medium Enterprises (MSEs). Special provisions may apply, ensuring these enterprises have an opportunity to compete effectively. Such benefits may include reduced bid application fees, technical assistance, or other supportive measures to boost participation and enhance fairness in the procurement process.
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