Tender Title: Facility Management Service - Manpower Based (Version 2) - Commercial; Housekeeping; Unskilled
Reference Number: GEM/2025/B/6161940
Issuing Authority: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
This tender seeks qualified vendors to provide Facility Management Services for manpower-based operations emphasizing commercial housekeeping and unskilled labor. The objective is to ensure efficient and effective management of facilities, enhancing cleanliness and overall functionality. The selected bidder will be responsible for delivering superior service while adhering to industry standards.
Eligibility Criteria
To participate in this tender, bidders must meet the eligibility criteria, including being a legally registered entity, a minimum number of years in relevant experience, and compliance with relevant statutory regulations regarding labor and safety. Bidders must demonstrate the capability to supply sufficient manpower to meet the project’s requirements effectively.
Technical Requirements
Technical requirements include maintaining quality standards in housekeeping services, staff training, health, and safety compliance. The vendor must implement quality control measures and reporting protocols to ensure consistent service delivery. Furthermore, vendors must adhere to the required safety certifications and risk management practices.
Financial Requirements
Financial requirements involve providing proof of financial stability, including past balance sheets, profit and loss statements, and any other financial documents necessary to assess the bidder’s financial standing. Additionally, bidders must quote a competitive pricing structure and payment terms must align with industry norms.
Document Submission Details
Bidders are required to submit their proposals electronically via the specified portal. A complete set of tender documents must include technical and financial bids, all relevant certificates, and compliance documentation. The submission should adhere to the guidelines provided in the tender documentation to ensure evaluation.
Special Provisions
This tender offers provisions specifically for Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders classified under these categories are encouraged to participate and may benefit from specific concessions.
Evaluation Process
The evaluation process will include both technical and financial assessments. Bidders will be rated based on their proposals’ completeness, compliance with technical specifications, and pricing. A scoring system will be utilized to ensure a fair selection process, with particular emphasis on quality standards and past performance.
Delivery Locations
Services must be provided at designated facility locations as specified in the tender documents. Bidders should ensure their operational capacity to deliver at these locations efficiently.
Contact Information
For further inquiries regarding this tender, vendors can refer to the official contact channels provided within the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity that complies with local laws and regulations. Bidders must have relevant experience in facility management services and provide evidence of sufficient manpower capacity. Additionally, adherence to professional standards and safety regulations is mandatory, ensuring that all personnel have the required qualifications and certifications to perform the tasks required in this tender.
Bidders must adhere to comprehensive technical specifications, focusing on providing high-quality housekeeping services. This entails having trained manpower proficient in maintaining cleanliness and hygiene in commercial spaces. Bidders should also comply with safety standards, demonstrating a solid approach to risk management and quality assurance protocols. The service quality will be evaluated against established benchmarks, ensuring reliability and efficacy in service delivery.
Bidders will be required to submit Earnest Money Deposit (EMD) as part of their proposal submission. The EMD acts as a security deposit and assures the authority of the bidder’s seriousness in pursuing this tender. The specific amount of EMD required will be detailed in the complete tender documentation, including information on how the deposit will be returned post-evaluation or utilized in case of non-compliance.
Vendors must submit their proposals electronically through the designated digital platform outlined in the tender documents. The submission should include both technical and financial bids in the specified formats. It is imperative to ensure that all required documents are complete and adhere to the given guidelines, including compliance certificates and relevant registration documents.
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing special provisions and benefits aimed at leveling the playing field. MSEs may receive concessions during the evaluation process or preferred pricing structures aimed at promoting local businesses and facilitating growth within the sector. Participating in tenders under the MSE category allows these enterprises to expand their market reach and foster economic development.
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