Tender Title: GEM/2025/B/6027264
Issuing Authority: Department of Financial Services, Ministry of Finance
The GEM/2025/B/6027264 tender has been issued by the Department of Financial Services under the Ministry of Finance for the procurement of Multimedia Projector (MMP) units. This tender aims to enhance the multimedia capabilities within government departments, facilitating effective communication, training, and presentations. It represents an investment in technology that will contribute to improved operational efficiency and information dissemination across various sectors.
Scope of Work and Objectives
The primary objective of this tender is to acquire state-of-the-art Multimedia Projectors that meet specific technical and usability requirements. The projectors are expected to cater to the needs of various government departments for purposes such as educational presentations, video conferencing, and visual displays.
Participants in this tender must comprehend and outline their ability to meet rigorous specifications, including high-resolution output, connectivity options, and user-friendly operation. The successful bidder will be responsible for supply, installation, and basic training for end-users.
Eligibility Criteria
To qualify for participation, bidders must adhere to the following eligibility criteria:
- Registered Entities: Bidders must be legally registered businesses in compliance with local laws.
- Relevant Experience: Previous experience in delivering similar projects would strengthen bids.
- Financial Stability: Demonstrable financial health and capabilities to fulfill contractual obligations.
Technical Requirements
Participants must ensure the technical specifications of the projectors align with current technological standards. Requirements include but are not limited to:
- A minimum resolution of Full HD (1920x1080)
- At least 3000 ANSI lumens brightness
- Multiple input options (HDMI, VGA, USB)
- Energy-efficient models with preferred warranties
Financial Requirements
Bidders are expected to provide a clear financial proposal that includes complete pricing structures, taxes, and any additional costs. Proposals should demonstrate value for money while ensuring quality.
Document Submission Details
All tender documentation must be submitted electronically through the dedicated e-procurement portal by the specified deadline. Comprehensive, organized submissions that include technical and financial bids in separate documents are encouraged for clarity.
Special Provisions
This tender reflects special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation. These businesses may enjoy preferential evaluation criteria, ensuring a more inclusive procurement process.
Evaluation Process
Proposals will undergo a systematic evaluation process with distinct phases for technical assessment followed by financial comparison. The evaluation team will prioritize bids that meet technical specifications and offer competitive pricing.
Delivery Locations
The delivery of the projectors will be required at specific government departmental locations within the jurisdiction as identified in the final contractual agreement.
Contact Information
For further details regarding the GEM/2025/B/6027264 tender, interested parties may contact the Department of Financial Services. Additionally, information regarding submission protocols and bid evaluations is accessible via the official government website.
In conclusion, this tender represents a significant opportunity for vendors specializing in multimedia technology. It emphasizes transparency, compliance with quality standards, and supports the engagement of MSEs and startups within the broader market framework.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal compliance, demonstrable experience in delivering multimedia equipment, and proof of financial stability. Bidders must provide documentation evidencing their qualifications to ensure that they can meet the demands of the project without compromising on quality.
The technical specifications for the projectors must include a resolution of at least Full HD (1920x1080) and a minimum brightness of 3000 ANSI lumens. Additionally, connectivity options such as HDMI, VGA, and USB are crucial for compatibility in diverse presentation environments. Bidders should prioritize energy-efficient models that conform to the latest quality standards in audiovisual technology.
The payment terms will typically involve a structured payment schedule tied to milestones, which may include an initial deposit, followed by payments upon successful delivery and installation. Detailed terms are outlined in the tender documentation, and bidders are encouraged to provide clear pricing structures to ensure understanding and transparency.
Bids must be submitted electronically through the designated e-procurement portal. All submissions should comply with the required format as detailed in the tender documents, ensuring clarity by separating technical and financial proposals. Adhering to this submission method is crucial for compliance with the evaluation process.
Yes, there are special provisions designed to encourage MSEs to participate in the tender process. These include evaluative advantages and additional support throughout the bidding process, designed to enhance inclusivity and foster competition in public procurement while aligning with ‘Make in India’ initiatives.
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