Department of Financial Services Tender by Bank Of Baroda (GEM/2025/B/6135279)
VRF AC,IDU VRF AC,CASSETTE AC,Installation 1,Installation 2,Installation 3,Installation 4,Installat
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Tender Title: VRF AC SYSTEM
Reference Number: GEM/2025/B/6135279
The Department of Financial Services under the Ministry of Finance is inviting bids for a comprehensive VRF AC SYSTEM project. This tender is designed to procure various types of VRF AC units along with necessary installation services, catering to a total quantity of 961 units. The scope of work involves the supply and installation of VRF air conditioning systems, including IDU VRF ACs and cassette ACs, across multiple designated locations.
Scope of Work and Objectives
The primary objective of this tender is to enhance the cooling infrastructure through the installation of energy-efficient VRF AC systems. Bidders are expected to deliver high-quality equipment and proficient installation services. The successful vendor will be responsible for ensuring that all AC systems meet the project requirements and performance specifications.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements including being a registered entity with a valid GST number. They should possess relevant experience in HVAC systems and demonstrate financial capability to handle large-scale projects.
Technical Requirements
Bidders are required to provide detailed specifications of the VRF AC systems offered, emphasizing energy efficiency ratings, capacity, and compliance with local standards. All equipment must be certified and conform to applicable quality standards to ensure reliability and performance.
Financial Requirements
Potential vendors must submit financial statements that reflect their ability to support the procurement and installation process. This includes proof of adequate financial backing and the ability to handle project expenses.
Document Submission Details
Interested bidders must submit their proposals through the designated e-procurement platform. All documents should be submitted in the required formats, ensuring completeness and adherence to submission guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits that facilitate easier participation. Such provisions aim to promote local businesses and support the government’s initiative towards enhancing local content in procurement.
Evaluation Process
The evaluation will include a thorough review of technical proposals, pricing structure, and overall financial stability. Bids will be assessed based on quality, efficiency, and compliance with the specifications outlined in the tender document.
Delivery Locations
The installation projects will take place across designated sites as outlined in the tender documentation. Bidders will need to account for logistical considerations in their proposals.
Contact Information
For any inquiries regarding the tender or clarification on specifications, bidders can contact the departmental representatives listed in the tender documentation. It is essential for interested parties to seek clarification to comply with the submission requirements effectively.
In conclusion, this invitation presents a significant opportunity for qualified bidders to engage in a project that aims to enhance cooling solutions through efficient VRF AC systems.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST registration and having previous experience in providing HVAC solutions. Bidders should demonstrate their financial capabilities to take on projects of significant scale, ensuring they can deliver both equipment and installation services efficiently.
Bidders are expected to submit proposals that align with specific technical specifications such as energy efficiency standards, capacity ratings, and certifications that confirm compliance with local building codes and safety regulations. It’s crucial that all offered systems adhere to industry standards to guarantee functionality and reliability.
Each bidder must submit an Earnest Money Deposit (EMD) with their proposal, reflecting their commitment to participate in the tender. The EMD is refundable to unsuccessful bidders, while the successful bidder’s EMD will be converted into a performance security if awarded the contract. This step is essential in ensuring serious participation in the tender process.
Bidders should submit their proposals electronically through the designated e-procurement portal. All documents must be in specified formats, ensuring they are fully completed and signed. It is crucial to follow the submission guidelines thoroughly to prevent disqualification due to technical errors.
There are special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) that facilitate easier access to the bidding process. These benefits may include reduced registration fees, lower financial barriers for participation, and possible price evaluation preferences. This initiative aligns with the broader policy to enhance participation of local businesses in government procurements.
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