Department of Financial Services Tender by State Bank Of India (sbi) (GEM/2025/B/6155033)
Multifunction Machine MFM (V2)
Tender Timeline
Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6155033
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Multifunction Machine MFM (V2) tender is issued under the purview of the Department of Financial Services, Ministry of Finance. This tender aims to procure a total of 75 multifunction machines that will streamline various document processing tasks within the department, enhancing office efficiency and operational workflow.
Scope of Work and Objectives
The primary objective of this tender is to source and supply high-quality multifunction machines capable of performing printing, scanning, copying, and faxing tasks in one unit. The machines should meet the latest technical specifications and quality standards to ensure reliability and efficiency in a high-demand environment. Through this procurement, the objective is to modernize existing office equipment and further support digital transformation initiatives in public service.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities in compliance with local regulations. This includes having all necessary certifications and licenses relevant to the business operations. Potential bidders should have prior experience in delivering similar equipment and must demonstrate sound financial stability.
Technical Requirements
Bidders must present multifunction machines that adhere to the following technical specifications:
- Integrated functions: Print, Scan, Copy, and Fax.
- Print speed: Minimum of 30 pages per minute.
- Connectivity options: USB, Wi-Fi, Ethernet.
- Capability to handle A3 and A4 paper sizes.
- Energy efficiency rating must comply with established standards.
Financial Requirements
Bidders should provide evidence of their financial capacity to deliver the machines, including bank statements and credit ratings. Pricing proposals must adhere to competitive market rates while ensuring transparency in cost calculations and payment terms.
Document Submission Details
All documents must be submitted electronically via the designated procurement platform. Ensure that all submission formats adhere to the specified guidelines, which include PDFs for technical and financial proposals alongside requisite certificates. Late submissions will not be considered, and attention to detail is paramount.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Enhancements in local content procurement will significantly favor those bidders demonstrating commitment to local sourcing and employment.
Evaluation Process
Bids will be assessed based on a combination of technical compliance and financial viability. Transparency and fairness will be prioritized in the evaluation process. Following the opening of bids, an evaluation committee will review all proposals, focusing on adherence to technical specifications, compliance with eligibility criteria, and competitive pricing.
Delivery Locations
Successful bidders will be required to deliver the multifunction machines to the specified offices of the Department of Financial Services.
Contact Information
For queries related to this tender, please refer to the official channels provided within the procurement platform. Potential bidders are encouraged to seek clarification if needed, ensuring comprehensive proposals are submitted.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate certifications and licenses. Bidders must have experience in supplying multifunction machines and demonstrate financial stability. This ensures that only capable and experienced providers participate in the tender.
Bidders must provide relevant certificates that may include business registration documents, GST registration, and certifications for quality standards compliance. These documents verify the legitimacy and operational capability of the bidding entity, ensuring adherence to legal and technical requirements.
The registration process involves creating an account on the designated procurement platform. Bidders must submit all required documents electronically and ensure that they comply with the guidelines outlined in the tender. A detailed guide for registration is typically provided on the procurement site.
Proposals must be submitted electronically via the procurement platform. Accepted document formats typically include PDFs for technical and financial submissions. Bidders are advised to adhere strictly to the file size and format requirements to avoid disqualification due to improper document submissions.
Yes, the quality standards dictate that multifunction machines must adhere to certain performance benchmarks, including print speed, energy efficiency, and functionality. Compliance with recognized standards is crucial to ensure that the machines perform effectively in a functional environment, meeting user demands optimally.
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