Department of Financial Services Tender by Stockholding Document Management Services Ltd (GEM/2025/B/6134961)
Refilling of Automatic Powder Fire Suppression System (Modular, 5kg, MAP50, ABC)
Tender Timeline
Tender Title: Refilling of Automatic Powder Fire Suppression System (Modular, 5kg, MAP50, ABC)
Reference Number: GEM/2025/B/6134961
Issuing Authority/Department:
Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
The primary objective of this tender is to procure services for the refilling of Automatic Powder Fire Suppression Systems that are modular in design and weigh 5 kg. The desired suppression agents are specifically MAP50 (mono ammonium phosphate) and ABC powder systems, which are critical for fire suppression in various environments. The successful bidder will be responsible for ensuring that all fire suppression systems meet safety and operational standards, thus guaranteeing the effective protection of assets and personnel.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with appropriate licenses and certifications related to safety compliance. Bidders should demonstrate prior experience in similar projects, showcasing a proven track record in the field of fire safety equipment servicing. It is also mandatory for bidders to maintain a quality management system aligned with international standards.
Technical Requirements
Bidders are required to submit documents certifying their technical capabilities related to refilling of fire suppression systems. This includes specifications of the powder used, methods of refill, and adherence to fire safety regulations. The equipment and materials proposed must hold certifications from recognized safety and quality assurance bodies. Documents submitted should clearly outline the technical workflow ensuring compliance with safety standards.
Financial Requirements
Bidders must provide a detailed financial proposal that reflects the cost of refilling services for a total of 642 units of fire suppression systems. Details on payment terms, including any required earnest money deposit (EMD), must be specified in the submission. Bidders are encouraged to demonstrate competitive pricing without compromising the quality of the service.
Document Submission Details
All bids must be submitted electronically via the designated portal within the specified time frame. Required documents include a technical proposal, financial proposal, and any certificates of compliance. Exceeding the allocated file size or submitting documents in unavailable formats may lead to disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Special provisions may be available emphasizing the benefits to startups and push towards local manufacturing initiatives, in compliance with 'Make in India' policies.
Evaluation Process
The tender submissions will undergo a thorough evaluation based on technical and financial criteria. Both compliance with technical specifications and the overall price will heavily influence the selection process, ensuring that the best-suited bidders are awarded the contract.
Delivery Locations
Services will be required at various locations as specified in the bid documents upon the successful selection of the bidder. The bidders must ensure their capability to service across these locations efficiently.
Contact Information
For any further inquiries or clarifications, bidders may reach out to the designated official contact as ensured by the issuing authority, ensuring that all communication remains transparent and effective.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses and certifications pertinent to fire safety equipment. Bidders must also possess prior experience in similar services to demonstrate their ability to execute the contract effectively. Additionally, compliance with technical regulations and quality standards is mandatory.
Yes, bidders are required to submit relevant certificates that verify compliance with safety and technical standards associated with the refilling of fire suppression systems. This encompasses safety certifications, quality assurance documents, and any other standard compliance paperwork aligned with industry norms.
To register for submitting a bid, entities must complete the electronic submission process on the specified portal, ensuring all required documents are uploaded. This includes financial and technical proposals and must adhere to specified formats. Bidders should ensure that the documentation is comprehensive and complete as per tender requirements.
Bidders are required to provide an Earnest Money Deposit (EMD) as part of their financial submission, which secures the bid and indicates the bidder’s commitment to the proposal. The amount and payment methods will be clarified in the tender documentation, and non-compliance with this requirement may lead to disqualification.
The evaluation process will involve a dual-phase assessment where technical proposals will be evaluated first to ensure compliance with specifications. Following this, financial proposals will be scrutinized to determine competitiveness. Ultimately, a combination of compliance, quality assurance, and pricing will influence the selection of the winning bidder.
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