Tender Title and Reference Number
Tender Title: Supply of Split Air Conditioners
Tender Reference Number: GEM/2025/B/6190504
Issuing Authority/Department
The Department of Financial Services under the Ministry of Finance is responsible for issuing this tender.
Scope of Work and Objectives
The purpose of this tender is to procure 40 units of Split Air Conditioners including Green AC, specifically Wall Mount Type (V2). The goal is to ensure the supply of efficient and environmentally friendly cooling solutions to meet the needs of various governmental facilities.
Eligibility Criteria
To participate in this tender process, bidders must meet specific eligibility requirements. This typically includes having the necessary licenses, registrations, and compliance with applicable laws and regulations. Only bona fide manufacturers or authorized dealers of Split Air Conditioners will be considered for evaluation.
Technical Requirements
Participants are expected to comply with defined technical specifications related to the energy efficiency ratings, dimensions, and cooling capacities of the offered units. The appliances must adhere to the latest environmental guidelines and showcase certifications indicating their energy efficiency, such as BEE Star ratings.
Financial Requirements
Bidders must demonstrate adequate financial stability to undertake the contract. This will include providing proof of financial capacity, such as bank statements or credit lines, and may also involve detailed pricing information that aligns with market rates.
Document Submission Details
All relevant documents must be submitted in a structured format, clearly labeled as required by the tender notice. This includes the technical proposals, financial bids, and any other supporting documentation that validates compliance with the eligibility criteria.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs), as indicated in the tender provisions. Bidders falling under this category may enjoy certain benefits that support their participation in this tender, ensuring inclusivity and fair access to opportunities.
Evaluation Process
The evaluation will be based on a detailed assessment of both technical and financial submissions. Key factors include compliance with technical specifications, pricing competitiveness, and overall proposal quality. The evaluation criteria will ensure that only the most suitable candidates are shortlisted and considered for the contract award.
Delivery Locations
The successful bidder will be required to deliver the Split Air Conditioners to designated government facilities across the regions specified in the tender documentation. Exact locations will be provided to the awarded bidder during the procurement process.
Contact Information
While specific contact details are not included in this tender documentation, interested parties are encouraged to direct inquiries through official channels to the Department of Financial Services for further guidance on this procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity, demonstrating financial stability, and compliance with the relevant technical specifications. Moreover, bidders must provide any necessary certifications and documentation to validate their eligibility as manufacturers or authorized dealers of the required Split Air Conditioners.
Bidders are required to submit certificates that verify compliance with national standards for energy efficiency and environmental impact. This includes certifications such as Energy Efficiency Labeling, BEE Star Ratings, and any necessary quality assurance marks that align with the technical specifications outlined in the tender.
To register for participation in this tender, bidders need to fulfill the registration process as per the guidelines specified in the tender announcement. This typically involves completing registration on the appropriate procurement platform, submitting requisite company information, and ensuring compliance with all eligibility criteria.
The payment terms will be specified in the contract awarded to the successful bidder. Typically, terms may include advance payments, milestone-based payments upon satisfactory delivery or installation, and retention amounts. It is important for bidders to outline their payment preferences in their proposals, adhering to the standards expected by the issuing authority.
MSEs participating in this tender may be eligible for special provisions that enhance their chances of award. These benefits typically involve simplified evaluation criteria, reduced performance security requirements, and in some cases, favorable pricing allowances. This aligns with the government’s policy to promote the growth and participation of MSEs in public procurement, fostering inclusive economic development.
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