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Tender Title: Supply and Installation of Industrial Air Conditioner (AC) for KIOSK
Tender Reference Number: GEM/2025/B/6144291
Issuing Authority: POWER GRID Corporation OF INDIA Limited
Department: Ministry of Power
The Supply and Installation of Industrial Air Conditioner (AC) for KIOSK in Kankroli substation and Bhinmal substation aims to enhance cooling efficiency and maintain optimal operation conditions for electronic equipment housed in these kiosks. The objective is to procure and expertly install high-performance air conditioning systems across specified substations, ensuring reliability and operational excellence.
Scope of Work and Objectives
The scope of this tender includes the sourcing, supply, and installation of 10 units of industrial air conditioning systems tailored for kiosk environments. The contractor will be responsible for:
- Assessing site conditions and the existing infrastructure.
- Supplying the required AC units that meet the technical specifications as stated in the tender documentation.
- Completing the installation while ensuring minimal disruption to existing operations.
- Providing post-installation support, including training for operational staff and maintenance instructions.
Eligibility Criteria
To participate in this tender, bidders must fulfill eligibility requirements including:
- Being a registered entity in compliance with applicable regulations.
- Demonstrating previous experience in supply and installation of industrial cooling systems.
- Meeting financial and technical capacity requirements.
Technical Requirements
Bidders must ensure that the AC units comply with the relevant quality standards and technical specifications. All equipment must meet necessary performance benchmarks, energy efficiency ratings, and environmental standards.
Financial Requirements
Bidders are required to submit a competitive financial bid that accounts for the total cost of supply and installation, inclusive of materials, labor, and transportation. Financial solvency proof may be requested.
Document Submission Details
Bidders must prepare and submit all necessary documentation electronically, including:
- Technical proposals.
- Financial bids.
- Relevant certifications and legal compliance documents.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may benefit from special provisions that encourage participation and support local sourcing, as per government policies.
Evaluation Process
Bids will be evaluated based on both technical merit and financial viability. The evaluation criteria will consider the experience of the bidder, compliance with technical specifications, financial soundness, and the overall cost-effectiveness of the proposal.
Delivery Locations
The project will be executed at the following locations:
- Kankroli substation
- Bhinmal substation
Contact Information
For any queries, bidders may seek assistance from the tendering authority's official contact points provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender emphasize the need for bidders to be registered entities and demonstrate prior experience in the supply and installation of industrial cooling systems. Bidders must also submit financial statements to show their capability to undertake the project, which ensures that only qualified contractors are considered.
The technical specifications outlined for the air conditioning units include compliance with industry standards for cooling efficiency and environmental impact. Bidders should ensure that the proposed AC units possess high energy efficiency ratings and are suitable for the kiosk environments, ensuring they can withstand operational demands.
The payment terms generally require an upfront security deposit along with periodic payments based on project milestones, such as delivery of units and completion of installation. Bidders are advised to review the tender document for specific details regarding the payment structure and any performance security requirements.
Bidders must submit their proposals electronically, adhering to specified formats for documentation. It’s critical to ensure that all submissions are complete and comply with the required accepted document formats to prevent disqualification during the evaluation phase.
MSEs are afforded certain benefits under government policies aimed at promoting their participation in public tenders. This might include relaxation in eligibility criteria, access to dedicated support services, and enhanced evaluation processes to ensure that these smaller entities can compete effectively against larger firms.
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