Tender Title: Biometric System Procurement

Reference Number: GEM/2025/B/6064793

Issuing Authority/Department:
Department of Financial Services, Ministry of Finance

Scope of Work and Objectives:
The primary objective of this tender is to procure a comprehensive biometric system that can handle fixed assets efficiently. The project involves acquiring biometric devices and associated hardware to enhance security and tracking capabilities throughout the organization's assets. The system must be capable of integrating with existing infrastructures and support various biometric modalities, ensuring high accuracy and reliability.

Eligibility Criteria:
Eligible bidders must be registered entities that comply with the government procurement policies. Bidders should possess relevant experience in delivering biometric solutions. Additionally, entities must demonstrate sound financial health and have the capacity to support all aspects of the project.

Technical Requirements:
The proposed biometric systems must meet the following specifications:

• Multi-modal biometric capabilities (e.g., fingerprint, facial recognition).
• Robust data encryption methods to protect sensitive information.
• Interoperability with existing IT infrastructure.
• Scalable architecture to accommodate future expansions.
• Compliance with international quality and security standards.

Financial Requirements:
Bidders must submit financial documents that illustrate their stability and experience in handling large-scale projects. This includes bank statements, audit reports, and any relevant financial statements. Additionally, bidders will need to provide pricing details based on the request for proposal (RFP) guidelines.

Document Submission Details:
Bidders are required to submit their proposals electronically through the designated government e-marketplace (GEM) platform. All documents must be submitted in the specified format to ensure compliance with submission guidelines.

Special Provisions:
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing advantages in bid evaluation criteria. This inclusion aims to foster competition and innovation in the procurement process, enabling smaller companies to showcase their capabilities.

Evaluation Process:
Bid submissions will be subject to a rigorous evaluation based on technical and financial criteria. The evaluation will prioritize compliance with requirements, experience, quality of goods and services offered, and pricing. The department reserves the right to negotiate with the top bidders to ensure the best outcomes for the project.

Delivery Locations:
The implementation of the biometric system will primarily be required at various locations designated by the Department of Financial Services. Specific sites will be communicated to the successful bidders post-award.

Contact Information:
For further inquiries regarding the tender, potential bidders should refer to the official channels listed on the GEM platform. All communications must be directed through the prescribed contacts to ensure clarity and compliance.

This tender provides an exceptional opportunity for qualified organizations to contribute to the enhancement of security and tracking measures of fixed assets using biometric systems. Careful adherence to the listed requirements and timely submission of proposals will be critical for successful participation in this procurement process.