Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6171157
Issuing Authority: Department of Financial Services, Ministry of Finance
Scope of Work and Objectives
The primary objective of this tender is to procure Split Air Conditioners including Green AC models, specifically designed for wall mounting. The authority seeks to enhance the energy efficiency of cooling systems used in office premises, thereby contributing to a reduction in carbon footprint. A total quantity of 8 units is required to meet the demand for various departments within the Ministry.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of providing the specified products. Both experienced suppliers and new entrants, including Micro, Small, and Medium Enterprises (MSEs) and startups, are encouraged to apply. Bidders should possess the necessary certifications that comply with the quality and technical specifications laid out in the tender documentation.
Technical Requirements
The tender demands the submission of products that meet specific technical specifications, ensuring high energy efficiency and compliance with environmental standards. The Split Air Conditioners should be labeled as Green AC, emphasizing reduced energy consumption. Detailed technical specifications will be provided in the complete tender document.
Financial Requirements
Bidders are required to submit financial proposals that ensure competitiveness while adhering to market standards. A Performance Security Deposit may be necessary to back any contracts awarded through this tender, although specific terms will be outlined in the final agreement.
Document Submission Details
Interested bidders must submit their bids electronically through the appropriate portal. The documents must adhere to the formats specified in the tender guidelines, ensuring completeness and compliance to avoid disqualification.
Special Provisions
This tender actively encourages participation from MSEs and startups. Additional advantages may be provided to those entities to promote inclusivity within the tendering process. This includes considerations for local content and compliance with Make in India policies.
Evaluation Process
Bid evaluations will focus on technical compliance, supplier experience, financial viability, and adherence to delivery timelines. The evaluation committee will follow a structured approach to ensure transparency and fairness throughout the selection.
Delivery Locations
The units are required at designated offices under the Ministry of Finance, and delivery schedules will be coordinated after the awarding of contracts.
Contact Information
For further inquiries related to this tender, bidders are encouraged to contact the Department of Financial Services through their official communication channels provided in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the specified Split Air Conditioners. Bidders must have the necessary certifications that reflect compliance with quality standards. Moreover, participation from Micro, Small, and Medium Enterprises (MSEs) and startups is encouraged, providing they meet the minimum technical and financial criteria set forth in the tender documentation.
Bidders must offer Split Air Conditioners, including Green AC models, which comply with stringent energy efficiency standards. The units should operate effectively while minimizing environmental impact. Detailed technical specifications will be documented and provided in the tender, and compliance with these specifications will be critical during the evaluation process.
As per the guidelines, bidders may be required to submit an Earnest Money Deposit (EMD) to demonstrate seriousness in their proposals. The amount will be specified within the tender documentation. It is recommended to review the financial requirements articulately before submitting a bid to ensure compliance and understand the conditions for potential refunds.
The submission of bids must be carried out electronically through the designated tender portal. Bidders should prepare their documents in the specified formats and ensure all required information is included to avoid disqualification. Detailed guidelines regarding submission methods, including acceptable formats, will be supplied in the tender document.
Yes, there are dedicated provisions for MSEs and startups in this tender. These may include relaxed financial criteria, higher weightage during the evaluation process, and assistance in fulfilling regulatory requirements. The government is actively promoting local manufacturing and competitive pricing, hence compliance with ‘Make in India’ policies is an encouraged aspect that can benefit participating small businesses.
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