Department of Financial Services Tender by Bank Of Maharashtra (GEM/2025/B/6148949)
Embedded Linux Based Biometric Attendance System (V3)
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Tender Title: Embedded Linux Based Biometric Attendance System (V3)
Reference Number: GEM/2025/B/6148949
Issuing Authority:
Department of Financial Services, Ministry of Finance
Scope of Work and Objectives:
The purpose of this tender is to procure an Embedded Linux Based Biometric Attendance System (V3) to enhance attendance tracking and management in various departments. This innovative system aims to improve operational efficiency by providing accurate and reliable attendance records while minimizing fraudulent attendance practices. The successful bidder will be responsible for supplying, installing, and maintaining the biometric attendance system across 21 designated locations. The ultimate objective is to facilitate a seamless and efficient attendance recording process that satisfies modern technological demands.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with valid business credentials.
- Have experience in providing biometric solutions or similar technology to governmental entities.
- Compliance with applicable laws and regulations governing the procurement process.
- Ability to meet technical specifications and quality standards required for the installation and maintenance of the attendance system.
Technical Requirements:
The technical specifications for the biometric attendance system include:
- Embedded Linux operating system functionality to ensure robustness and reliability.
- Support for fingerprint, facial recognition, and other biometric modalities.
- Capability to integrate with existing software systems within governmental frameworks.
- User-friendly interface and ability to generate attendance reports in real-time.
Financial Requirements:
Bidders will need to submit a comprehensive financial proposal outlining pricing for the total quantity of 21 units of the biometric system. Financial health documentation confirming the bidder's capability to fulfill the tender requirements will also be required.
Document Submission Details:
Bidders are required to submit their tender proposals electronically via the designated platform. All submissions must include:
- Completed tender forms.
- Technical and financial proposals.
- Certificates of compliance and experience in biometrics.
Special Provisions:
Bidders need to be aware of the special provisions in place for Micro, Small, and Medium Enterprises (MSEs) as well as startups. These provisions aim to promote inclusive participation and enhance opportunities for smaller businesses.
Evaluation Process:
The evaluation process will assess the proposals based on technical capability, compliance with specifications, financial feasibility, and overall value. A bid review committee will examine submissions in an objective and transparent manner, ensuring adherence to the evaluation criteria defined in the tender documents.
Delivery Locations:
The successful bidder will be required to deliver the biometric attendance systems to specific locations which will be communicated post-award. Expectation includes professional installation and testing at each site to ensure operational readiness.
Contact Information:
All communication and inquiries relating to this tender should be channeled through the official contact points available on the tendering platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation, demonstrated expertise in biometric solutions, and compliance with relevant procurement regulations. Bidders must also fulfill the technical specifications and quality standards outlined in the tender.
Bidders must submit certificates of compliance that validate their eligibility to supply biometric systems. This includes previous experience, quality assurance certifications, and registration with relevant authorities to engage in government contracts.
The registration process for tender participation entails submitting an online application along with necessary documents such as business registration, prior project experience, and financial viability. Interested participants can find detailed steps and requirements on the designated procurement platform.
The tender mandates that all documents are submitted in PDF or other specified formats as directed in the tender documentation. It is essential for bidders to adhere to these formats to ensure valid submission and evaluation of their proposals.
The Earnest Money Deposit (EMD) must be submitted along with the tender proposal. This deposit acts as a financial guarantee and will be specified in the tender documents, including the appropriate amount, payment methods, and conditions for refund post-evaluation.
The evaluation and selection process involves a comprehensive review of submitted technical and financial proposals to assess compliance with tender requirements. A panel will rank bidders according to defined criteria and recommend awards based on merit and overall value, ensuring a fair selection process.
The tender incorporates specific provisions to support Micro, Small, and Medium Enterprises (MSEs), offering benefits such as price bid preferences and assistance in capacity building. These initiatives aim to enhance MSE participation in government procurement and promote economic growth.
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