Tender Title: Supply and Installation of Safes as per IS 550
Tender Reference Number: GEM/2025/B/6068404
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Department of Financial Services within the Ministry of Finance is seeking qualified vendors to submit bids for the supply and installation of safes that conform to the IS 550 standards. This tender is aimed at fulfilling specific security requirements for financial documents and valuables in governmental institutions.
Scope of Work and Objectives
The primary objective of this tender is to procure safes that meet the stringent IS 550 specifications. The scope of work encompasses the provision and installation of safes designed for high security, ensuring the protection of sensitive materials within governmental organizations. The requirements outline the specifications, types, and estimated quantities necessary for meeting security regulations.
Eligibility Criteria
To qualify for participation in this procurement process, bidders must meet specific eligibility criteria, which generally include being a registered entity compliant with local regulations. Firms will be assessed on their previous experience in similar projects, financial stability, and the ability to deliver within stipulated time frames.
Technical Requirements
Bidders must provide detailed specifications of the safes offered, ensuring compliance with IS 550 standards. This includes material quality, dimensions, locking mechanisms, and fire resistance ratings. Vendors must also demonstrate their capacity for installation, maintenance, and after-sales service.
Financial Requirements
Bidders are required to submit a financial proposal that includes pricing for the units supplied, installation charges, warranty conditions, and any potential hidden costs. A clear breakdown of financial aspects is necessary to ensure transparency and facilitate fair comparison among bidders.
Document Submission Details
Interested parties must prepare and submit their bids along with their technical and financial proposals by adhering to the prescribed format. All submissions must include the required supporting documents to prove compliance with eligibility and technical specifications.
Special Provisions
The tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with a beneficial framework to engage in this bid. This initiative aims to promote local businesses and ensure competitive pricing.
Evaluation Process
Proposals will undergo a rigorous evaluation where technical compliance, financial viability, and the bidder's overall capacity to meet the requirements will be assessed. Priority consideration may be given to proposals that demonstrate exceptional value for money and innovative solutions.
Delivery Locations
The final delivery locations will be determined based on the needs of government institutions. Bidders should prepare for flexibility in delivery arrangements based on geographic requirements of the contracting authority.
Contact Information
For further queries regarding this tender, parties may reach out through the official channels of the Department of Financial Services.
This tender presents an excellent opportunity for vendors specializing in security solutions and safes to engage with government institutions while ensuring compliance with mandated standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements typically include being a registered entity with the necessary legal and financial certifications, such as GST registration and PAN number. Interested bidders must also demonstrate prior experience in supplying safes or similar security equipment and must not have any disqualifications from participating in government tenders.
Bidders need to submit several essential certificates, including a valid GST registration, PAN, and any relevant ISO certifications that prove compliance with quality standards. Additionally, a certificate of incorporation or business registration might be required to validate the entity’s legal status.
The registration process involves submitting an online bid via the tender portal with all required documentation. Bidders must complete their profiles on the portal and provide necessary details. It’s crucial to ensure all documents are correctly formatted and up-to-date in compliance with the tender’s requirements.
Documents must typically be submitted in PDF or Word format unless specified otherwise in the tender. Bidders should ensure that all files are easy to read and properly labeled, maintaining a clear structure that allows for easy evaluation by the assessing authorities.
Bidders may be required to furnish a performance security deposit, usually calculated as a percentage of the total bid amount. This security is intended to guarantee the performance of the contract and is typically refundable upon successful completion of the contract. Detailed terms and conditions will be outlined in the bid document.
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