Department of Financial Services Tender by Bank Of Baroda (GEM/2025/B/6058608)
Custom Bid for Services - RFP for Supply Installation Maintenance of Mission Critical Servers IBM
Tender Timeline
Overview
The GEM/2025/B/6058608 tender presents an opportunity for interested vendors to engage in the comprehensive supply, installation, and maintenance of IBM Power Series servers. This request for proposal (RFP) is issued by the Department of Financial Services, under the Ministry of Finance. It aims to procure mission-critical servers essential for the efficient functioning of Financial Services.
Scope of Work and Objectives
The primary objective of this tender is to identify a qualified vendor who can deliver high-quality IBM Power Series servers. The scope encompasses:
- Supply of specified IBM Power Series servers.
- Installation at designated locations.
- Ongoing maintenance and support services post-installation.
The selected vendor will ensure that all equipment meets the operational needs of the Department, providing a reliable infrastructure for critical financial applications.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a duly registered entity, compliant with the relevant statutory regulations.
- Proven experience in handling similar projects with documented past performance.
- Strong financial stability and capability to undertake the supply and maintenance project.
Technical Requirements
Vendors are expected to comply with the specified technical requirements that include:
- Adherence to IBM server specifications as per the provided documentation.
- Ability to provide installation services that meet industry standards.
- Certification of maintenance practices in line with the manufacturer’s recommendations.
Financial Requirements
Bidders need to demonstrate financial capability through:
- Submission of historical financial statements to prove financial stability.
- Display of ability to meet the proposed financial terms outlined in the RFP.
Document Submission Details
Interested vendors are required to submit their proposals electronically via the designated tender portal. The submission should include:
- Technical and financial bid documents.
- Relevant supporting certificates and credentials as detailed in the tender guidelines.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and offers benefits designed to encourage participation from startups. These provisions aim to foster inclusivity and stimulate local economic growth.
Evaluation Process
The bid evaluation will follow a systematic approach, assessing both technical and financial proposals. Key criteria include compliance with technical specifications, overall cost-effectiveness, and past performance on similar contracts.
Delivery Locations
The servers will be delivered to locations specified by the Department of Financial Services. Vendors are required to ensure timely and secure delivery of equipment as part of the contract obligations.
Contact Information
For additional queries regarding the tender, vendors are encouraged to refer to the official contact points listed in the tender documentation during the submission process.
This comprehensive RFP presents a significant opportunity for vendors specializing in server technology and IT infrastructure management to collaborate with the government sector and contribute to critical financial operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with statutory regulations, demonstrated experience in similar projects, and the financial stability to handle the proposed supply and maintenance. Vendors are expected to provide documentation that reflects their expertise and operational capability.
Vendors must provide certifications that validate their technical capabilities, such as manufacturer certifications for IBM servers, registrations with applicable government and industry associations, and any quality assurance certifications relevant to the IT hardware provisioning.
To participate in the tender, interested vendors must register through the designated government procurement portal. This involves creating an account, submitting necessary documentation to verify eligibility, and ensuring all requirements specified in the RFP are met before submission.
The tender requires that all submitted documents be in commonly accepted formats, such as PDF or DOCX. Vendors should ensure that their proposals are well-organized, including necessary sections such as technical details and financial proposals, and comply with any file size limitations as mentioned in the tender guidelines.
Vendors are typically required to submit an Earnest Money Deposit (EMD) as part of the bidding process. The EMD amount is specified in the tender document and serves as a security measure to ensure commitment to the bid. Details regarding the mode of payment and refund conditions will also be outlined in the tender specifications.
These FAQs provide important insights into the bidding process, enhancing clarity for potential vendors interested in participating in the tender.
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