Tender Title: Supply of Safes (V2) as per IS 550
Tender Reference Number: GEM/2025/B/6153796
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Department of Financial Services under the Ministry of Finance invites bids for the supply of safes as per defined specifications in IS 550. This tender aims to procure a total of 3 safes, following the relevant standards and guidelines established for quality and compliance in the financial sector. The objectives are to enhance security measures and ensure that financial dealings are adequately safeguarded.
Scope of Work and Objectives
The successful bidder will be required to supply high-quality safes that adhere to IS 550 standards. The safes must provide robust protection against unauthorized access and environmental hazards. Special attention should be given to the safes' locking mechanisms and fire-resistance features, ensuring they meet the specified technical and operational criteria laid out in the tender documentation.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity.
- Have experience in supplying products similar to those specified.
- Maintain an adequate financial standing to fulfill the financial responsibilities of the contract.
Technical Requirements
The safes must conform to IS 550 standards and exhibit:
- High tensile strength and durability.
- Fire-resistance for a specified duration.
- A locking mechanism that ensures security without compromising accessibility for authorized personnel.
Financial Requirements
Bidders will be required to provide detailed financial information, including pricing for each unit, total cost for the quantity specified, and any applicable taxes. All bids must clearly reflect financial viability and readiness to undertake contractual obligations.
Document Submission Details
Interested bidders must submit their documents showcasing eligibility, technical specifications, and financial details through the designated portal. All submissions should be made in electronic format, ensuring clarity and completeness of the documentation.
Special Provisions
This tender includes provisions that cater to Micro, Small, and Medium Enterprises (MSEs) and Startups, aimed at encouraging their participation in government contracts. The policy encourages local sourcing and support for domestic businesses in line with broader initiatives meant to boost local economies.
Evaluation Process
Bids will be evaluated based on compliance with technical specifications, pricing, and delivery timelines. The evaluation team will ensure thorough review and validation of all submitted documents, maintaining transparency and fairness throughout the process.
Delivery Locations
Successful bidders will be required to deliver the safes to the locations specified by the issuing authority. These details will be outlined in the contractual agreement following the bid selection.
Contact Information
For further clarifications and inquiries regarding this tender, bidders are encouraged to refer to the Department of Financial Services within the Ministry of Finance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing prior experience in supplying similar products, and demonstrating sufficient financial stability to ensure contract fulfillment. It is essential to adhere to these criteria to avoid disqualification during the tender evaluation.
The safes must comply with IS 550 standards, ensuring high tensile strength, durability, and fire-resistant features. The locking mechanism should be reliable and secure, providing safety against unauthorized access while facilitating ease for authorized users. Adherence to these quality standards is critical for successful bidding.
Bidders are required to submit their proposals electronically through the designated online portal. All documents should be in a clear and comprehensive format, covering eligibility criteria, technical specifications, and financial details. Ensuring the format adheres to accepted standards will facilitate smooth processing of bids.
Payment terms will be defined in the subsequent contract, typically addressing the timeline and method of payment upon delivery. Additionally, bidders may be expected to provide a performance security to ensure compliance with the contract terms, safeguarding the interests of the Department of Financial Services.
Yes, this tender offers favorable provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through benefits designed to support local businesses. These include financial concessions and simplified paperwork, aligning with the government’s commitment to promote the ‘Make in India’ initiative and bolster local sourcing efforts.
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