Tender Title: Supply of Safes
Tender Reference Number: GEM/2025/B/6155690
Issuing Authority: Department of Financial Services, Ministry of Finance
The Department of Financial Services under the Ministry of Finance invites tenders for the supply of safes that comply with IS 550 standard specifications. This tender aims to procure one unit of high-quality safes designed for secure cash handling and storage in various financial settings.
Scope of Work and Objectives
The primary objective of this tender is to identify and procure a supplier who can provide safes that meet the stringent standards outlined in IS 550. The scope of work includes the supply, delivery, and installation of safes, ensuring they are compliant with specified technical requirements. The safes must be robust, secure, and designed to offer maximum protection against unauthorized access.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities who can demonstrate experience in supplying similar products. Additionally, they must adhere to compliance with quality standards and provide necessary certifications. The eligibility requirements will ensure that only capable suppliers participate in the procurement process.
Technical Requirements
Bidders must supply safes that conform to the specifications outlined in IS 550. This includes, but is not limited to:
- Material quality and durability
- Locking mechanism specifications
- Fire resistance ratings
- Dimensions and weight specifications
Financial Requirements
All participating bidders must provide a detailed financial proposal inclusive of pricing for the safes, unit costs, and delivery charges as applicable. Bidders must have the ability to meet payment terms agreed upon in the tender agreement.
Document Submission Details
Bidders must submit their proposals electronically through the designated platform. All necessary documents as well as the technical and financial proposals must be submitted before the designated deadline. Late submissions may not be considered.
Special Provisions
Provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. MSEs will be eligible for certain benefits which might include preferential evaluation or exemption from certain eligibility conditions, subject to compliance.
Evaluation Process
The evaluation process will consist of a two-stage analysis—technical and financial. Initial screening will focus on the technical proposals to ensure compliance with the specifications. Qualified bids will then enter the financial evaluation stage to identify the best value for money based on the lowest compliant bid.
Delivery Locations
The delivery of safes will be required at various designated locations as specified by the Department of Financial Services. Bidders should provide details regarding their logistical capabilities and options for timely delivery.
Contact Information
For additional inquiries or further information, prospective bidders can refer to the contact channels provided within the tender documentation.
In summary, this tender aims to procure safes meeting IS 550 specifications while ensuring a fair and accessible bidding process for qualified suppliers. All interested bidders are encouraged to thoroughly review the tender documents and submit their proposals accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license and prior experience in supplying similar products. Companies must comply with the necessary quality standards and provide required certifications to prove their capability in delivering high-standard safes.
Bidders are required to submit certificates demonstrating compliance with IS 550 standards. This includes quality assurance certifications and any related documentation that attests to the reliability and security features of the safes offered.
The registration process involves creating an account on the e-tendering platform specified in the tender documents. Once registered, bidders can access tender details, submit bids, and track their application status.
Bidders must submit documents in electronic formats specified in the tender documentation, generally including PDF, DOCX, and XLSX files. It is critical to follow these formats to ensure your proposal is accepted for evaluation.
Bidders may need to provide an Earnest Money Deposit (EMD) as part of their submission. The performance security may also be required post-award to ensure compliance with the terms of the contract. Payment terms will be outlined in the tender documents to guide financial transactions once the contract is awarded.
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