The Department of Financial Services, under the Ministry of Finance, is inviting bids for the procurement of Split Air Conditioners, specifically the Green AC, Wall Mount Type (V2). This tender, referenced as GEM/2025/B/6160386, aims to fulfil the growing need for energy-efficient cooling solutions in government facilities.
Scope of Work and Objectives
The primary objective of this tender is to secure eight Split Air Conditioners that comply with green technology standards, emphasizing energy efficiency and reduced environmental impact. The selected vendor will be responsible for supplying units that meet the specified technical criteria, ensuring high performance and sustainability.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify:
- Be a legally registered entity in India.
- Have a proven track record in supplying similar equipment, evidenced by previous contracts.
- Adequate financial standing to support the contract execution.
Technical Requirements
The technical specifications for the Split Air Conditioners include:
- Energy Efficiency Ratio (EER) as per the latest BEE ratings.
- Compliance with green technology standards.
- Warranty period and service support commitments.
Financial Requirements
Bidders are required to submit:
- Quotations pricing for the full quantity as specified.
- Financial documents that demonstrate stability and the ability to meet the tender requirements.
- A detailed breakdown of costs associated with installation, if applicable.
Document Submission Details
Interested parties must submit their bids electronically through the GEM portal. All required documents, including technical specifications, financial quotations, and any supporting certifications, must be uploaded prior to the submission deadline.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Preference will be provided to bids that demonstrate commitment to Make in India initiatives, ensuring contributions to local manufacturing and job creation.
Evaluation Process
Bids will undergo a comprehensive evaluation based on:
- Compliance with technical requirements.
- Financial competitiveness.
- Delivery timelines. The Department of Financial Services will notify successful bidders through official communication as part of the evaluation process.
Delivery Locations
The successful vendor(s) will be required to deliver the Split Air Conditioners to designated locations as specified by the Department of Financial Services upon contract award.
Contact Information
For additional queries regarding this tender, bidders may refer directly to the Department of Financial Services through the contact methods provided in the GEM portal upon registration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered company in India, possessing a track record in supplying similar equipment, and demonstrating financial capability to execute the contract. This ensures that only qualified and capable companies participate, thus maintaining the quality of service delivery.
Bidders must possess relevant certifications demonstrating compliance with environmental standards. This includes certifications indicating the energy efficiency of Split Air Conditioners and adherence to any local and national regulatory requirements. Proper documentation must be provided during the submission process to confirm these certifications.
Potential bidders must register on the GEM portal to participate in the tender process. Registration involves providing necessary details about the company, including identity proof, business documents, and details relevant to the services offered. Once registered, bidders can actively participate in ongoing tenders.
An Earnest Money Deposit (EMD) is typically required to assure the commitment of bidders towards fulfilling the tender. Ensure to review the tender documents carefully for specific EMD amounts and acceptable forms of payment, which may include bank guarantees or other financial instruments.
The evaluation will focus on both technical specifications and financial quotes. Bids will be assessed based on compliance with the presented technical requirements, the competitiveness of prices, and delivery timelines. The evaluation committee will provide a fair assessment to ensure the best bidder is selected according to the department’s objectives.
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