Tender Title: Custom Bid for Services - Printer Cartridge Refilling Service
Reference Number: GEM/2025/B/6007428
Issuing Authority: Department of Food and Public Distribution, Ministry of Consumer Affairs Food and Public Distribution

The Printer Cartridge Refilling Service aims to provide an efficient and cost-effective solution for maintaining printer cartridges used within the department. This service is crucial for ensuring continuous operations while reducing expenses associated with purchasing new cartridges. This tender outlines the scope, eligibility criteria, and requirements for entities interested in participating.

Scope of Work and Objectives

The primary objective is to establish a framework that allows for the refilling of printer cartridges used across various departments. This entails:

• Refilling cartridges with quality ink to ensure optimal performance.
• Providing necessary maintenance and support for the cartridges.
• Offering a collection and delivery service to streamline operations.

Eligibility Criteria

To qualify for consideration in this tender, bidders must meet the following eligibility requirements:

• Be a registered business entity with valid documentation.
• Demonstrate previous experience in providing similar services.
• Compliance with applicable regulations and standards for cartridge refilling.

Technical Requirements

Bidders must adhere to the following technical specifications:

• Utilization of high-quality ink compatible with various printer models.
• Ability to provide refilling for a variety of cartridges (laser and inkjet).
• Provision of detailed service reports post-refilling.
• Maintaining standards for environmental safety in the disposal of used cartridges.

Financial Requirements

Bidders should be prepared to provide detailed financial disclosures including:

• A competitive pricing structure for the refilling service.
• Evidence of financial stability, such as profit and loss statements for the past three years.
• A breakdown of costs associated with service delivery.

Document Submission Details

Interested parties must submit the following documentation as part of their bid:

• Completed bid form as per the template provided.
• Proof of eligibility documents including registration and certifications.
• Financial statements and pricing proposals.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing them with a fair opportunity to contribute to the service procured. Provisions are in place to ensure that MSEs are given preference in case of competitive bids.

Evaluation Process

Bids will be evaluated based on:

• Compliance with the scope and requirements detailed in this tender.
• Technical feasibility of proposals.
• Cost-effectiveness and overall value for money.

Delivery Locations

Service will be rendered at various department offices as specified by the issuing authority. Bidders must consider logistical aspects to ensure timely delivery and service efficiency.

Contact Information

For any queries or further clarifications, bidders will be provided with the relevant contact person within the Department of Food and Public Distribution upon the release of detailed tender documentation.

This comprehensive approach ensures a structured and efficient bidding process for all entities interested in providing printer cartridge refilling services.