Tender Title: Custom Bid for Services
Reference Number: GEM/2025/B/6129382
The Department of Food and Public Distribution, under the Ministry of Consumer Affairs Food and Public Distribution, has issued a Custom Bid for Services. This tender aims to solicit qualified suppliers to fulfill the precise needs outlined within the scope of this document, ensuring quality services are rendered efficiently and effectively.
Scope of Work and Objectives
The primary objective of this tender is to engage service providers who can offer comprehensive solutions tailored to the needs as defined by the issuing authority. The scope of work encompasses a range of services designed to support the activities of the Department of Food and Public Distribution. Key areas include but are not limited to operational support, project execution, and other pertinent services that align with the department's mission.
Eligibility Criteria
Prospective bidders must meet specific eligibility requirements, including but not limited to:
- Registration as a legal entity under the relevant government regulations.
- Demonstrated experience in providing similar services in the past.
- Financial stability and capability to undertake the contract.
Technical Requirements
Bidders are expected to provide details relating to:
- Proposed methodology and operational framework to deliver the required services.
- Qualifications and experience of the key personnel who will be involved in the execution of services.
- Relevant certifications or awards that reflect compliance with industry standards.
Financial Requirements
All bidders must include a detailed financial proposal indicating:
- Overall project cost estimates, inclusive of all service fees and applicable taxes.
- Any discounts or financial incentives that can be applied to the bid.
- Payment terms, which should stipulate milestone payments linked to the completion of deliverables and overall project timelines.
Document Submission Details
Bids must be submitted via the designated online procurement platform, adhering to the specified format and required documentation. A checklist of necessary documents will be provided, ensuring that all submissions are complete and compliant with procurement guidelines.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), aimed at promoting their participation in public procurement. Startups are also encouraged to submit proposals, provided they meet the basic eligibility requirements.
Evaluation Process
Bids will be evaluated based on a structured evaluation matrix considering:
- Quality of the proposal (technical capability).
- Financial proposal details.
- Experience and qualifications of the bidding entity.
This multi-faceted approach ensures that the best qualified bidders are selected for the project based on merit and capability to deliver.
Delivery Locations
All services will be rendered as per the needs of the Department of Food and Public Distribution, with locations determined based on project requirements and agreements made during the procurement process.
Contact Information
For further inquiries regarding the tender and any clarifications, bidders are encouraged to prepare questions to be addressed during the pre-bid interaction to ensure clarity on the bid requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant government regulations, demonstrating prior experience in providing similar services, and ensuring financial stability to undertake the project.
Bidders must submit necessary certificates, including registration documents, compliance attestations, and any industry-specific certifications related to the services offered.
To participate in the tender, interested bidders should register on the designated procurement platform, adhering to the registration process detailed within the tender documentation for efficient submission.
Bidders must comply with defined technical specifications, which necessitate a detailed response outlining the proposed methodology, qualifications of personnel, and tasks aligned with recognized quality standards in the industry.
Payment terms will be stipulated in the financial proposal, linking payments to project milestones. Price evaluation will consider the quality of the bid alongside financial implications, ensuring value for money for the services rendered.
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