Department of Food and Public Distribution Tender by Central Warehousing Corporation (cwc) (GEM/2025/B/6156398)
High End Desktop Computer
Tender Timeline
Tender Title: High End Desktop Computer
Tender Reference Number: GEM/2025/B/6156398
Issuing Authority/Department:
Department of Food and Public Distribution, Ministry of Consumer Affairs Food and Public Distribution
Scope of Work and Objectives
This tender is aimed at procuring high-end desktop computers for official use within the Department of Food and Public Distribution. The intent is to enhance the performance and efficiency of the department's IT infrastructure. The total quantity required is 20 units of high-end desktop computers, which must meet the specified technical requirements set forth in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must be legally registered entities with a valid registration to operate within the IT procurement sector. Bidders must adhere to all relevant compliance standards and must provide evidence of previous experience in supplying similar IT solutions.
Technical Requirements
The high-end desktop computers must meet the following technical specifications:
- High-performance processors (minimum 8-Core)
- Minimum of 16 GB RAM
- Solid State Drive (SSD) of 512 GB or higher
- Dedicated graphics card with a minimum of 4 GB VRAM
- High-resolution display compatibility
- Support for necessary operating systems and software as specified by the department
All supplied computers must come with comprehensive warranty and support services.
Financial Requirements
Bidders must submit detailed financial quotes for the total quantity of 20 high-end desktop computers. This should include all taxes, duties, and charges, clearly outlining the pricing structure to ensure transparency in financial dealings. Additionally, bidders may need to provide an Earnest Money Deposit (EMD), the specifics of which will be outlined in the tender documents.
Document Submission Details
Bidders are required to submit their tender proposals electronically. All documents must be formatted according to the accepted document formats specified in the tender guidelines. Submission must be completed by the indicated deadline, after which no further tenders will be considered.
Special Provisions
This tender supports Micro, Small, and Medium Enterprises (MSEs) and encourages startups in participating by providing favorable conditions. MSEs may benefit from relaxed eligibility criteria and potential performance security exemptions.
Evaluation Process
The evaluation of submitted tenders will be based on a technical review followed by a financial assessment. The committee will assess compliance with the specified technical requirements along with the overall quality and cost effectiveness of the proposals.
Delivery Locations
Bidders need to ensure that the delivery of the desktop computers is to the specified locations as per the directives of the Department of Food and Public Distribution.
Contact Information
For further inquiries or clarifications regarding this tender, bidders are encouraged to reach out to the designated contact person within the Department of Food and Public Distribution.
All potential bidders are urged to thoroughly study the tender documents to ensure compliance and to prepare their proposals according to the stated requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a legally registered entity with a valid registration in the IT sector. Bidders must also demonstrate prior experience in supplying comparable high-end desktop computers and comply with relevant compliance and legal standards. Additionally, they must provide all necessary documentation to affirm their qualifications.
Yes, potential bidders must provide certain required certificates that validate their registration and compliance with industry standards. This may include business registration certificates, GST registration, and relevant compliance certifications that demonstrate adherence to quality standards in IT procurement.
Prospective bidders must complete the registration process on the specified government procurement portal. This includes providing necessary business documentation, registering their entity, and ensuring that all required certifications are in place. After registration, bidders can access the details of the tender and prepare their proposals accordingly.
Bidders are required to submit their documents in specific accepted document formats as outlined in the tender documentation. Generally, common file formats such as PDF, Word, and Excel are acceptable. It is essential to adhere strictly to the formats specified to ensure smooth processing of proposals.
The payment terms are typically outlined in the tender documentation. Bidders should expect to provide clarity on their pricing structures, which may include payment timelines based on successful delivery and acceptance of the high-end desktop computers. Bidders are encouraged to review these terms carefully to ensure compliance and alignment with financial logistics.
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