Department of Food and Public Distribution Tender by Food Corporation Of India (fci) (GEM/2025/B/6126716)
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; AS PER ATC; Outstation; Plain; AS PER ATC;
Tender Timeline
Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis
Tender Reference Number: GEM/2025/B/6126716
Issuing Authority: Department of Food and Public Distribution, Ministry of Consumer Affairs Food and Public Distribution
The Vehicle Hiring Service tender seeks experienced service providers to offer transportation solutions on a per vehicle-day basis. This service will facilitate the hiring of sedan vehicles for outstation travel and round trips as per the specified annexure to the tender document. The primary objective is to ensure the timely and efficient transportation of officials and goods as required by the Department.
Scope of Work and Objectives
The selected service provider will be responsible for:
- Providing sedan vehicles as per the specified ATC (All Terms and Conditions) outlined in the tender.
- Ensuring the vehicles are well-maintained, insured, and compliant with all regulatory standards.
- Implementing a streamlined reservation system for booking and managing trips effectively.
The overarching goal is to ensure reliable transportation services that meet the needs of the Department effectively.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Must be a registered entity with valid licensing to operate transportation services.
- Demonstrated experience in providing vehicle hiring services, particularly for government departments.
- Compliance with all local regulations regarding transportation and vehicle operation.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Vehicles must be in excellent working condition, with a valid fitness certificate and necessary insurance documentation.
- Must comply with environmental standards regarding emissions and noise levels as stipulated by law.
Financial Requirements
Bidders should provide:
- Proof of financial stability and capability to sustain long-term contracts.
- A comprehensive pricing schedule detailing per vehicle-day charges and any additional fees.
Document Submission Details
Interested bidders are required to submit their proposals electronically as outlined in the tender documentation. Submissions must include:
- A cover letter introducing the bidding entity.
- Detailed technical and financial proposals.
- Evidence of eligibility, including required certificates and registrations.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting equal opportunity in terms of bidding. Bidders that fall under these categories may be eligible for certain incentives and easier compliance requirements.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical specifications.
- Financial viability and pricing.
- Overall quality and responsiveness to tender requirements.
The evaluation committee will ensure that a thorough review is conducted, guaranteeing a transparent and fair selection process.
Delivery Locations
The service delivery is primarily required for various outstation trips as designated by the Department of Food and Public Distribution. Specific details regarding the locations and operational areas will be communicated to the successful bidders post-selection.
Contact Information
For further inquiries, bidders can contact the Department of Food and Public Distribution through official channels as mentioned in the tender documentation. It is advisable to refer to the tender notice for updated communication details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licensing, demonstrating experience in vehicle hiring services, and adherence to local transportation regulations. Furthermore, specific qualifications related to insurance and vehicle maintenance will need to be fulfilled.
Bidders must provide valid registration documents, fitness certificates for vehicles, insurance papers, and any relevant compliance certificates in accordance with local laws. Ensuring that all documentation is current is crucial for a successful bid.
To register for participation in the tender, bidders need to create a profile on the GEM portal. Following this, they will access the specific tender, download documents, and prepare their submissions accordingly. Detailed registration instructions are generally included in the tender documentation.
Payment terms will be specified in the tender agreement upon selection of the winning bidder. Typically, payments may be processed post-service completion or on a monthly basis, pending the submission of necessary invoices and service reports.
Micro, Small, and Medium Enterprises (MSEs) and startups are afforded certain benefits, such as relaxed eligibility criteria, priority in the evaluation process, and potential financial incentives. This initiative aims to promote local entrepreneurship while ensuring competitive bidding.
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