Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: 13af1bb
Issued by: Department of Health and Family Welfare, Ministry of Health and Family Welfare
The Department of Health and Family Welfare seeks proposals for the procurement of toner cartridges, ink cartridges, and other consumables for printers under this tender. The objective of this procurement is to ensure a seamless supply of essential printing materials that support the operations of various health services across the nation.
Scope of Work and Objectives
The scope of the tender encompasses the delivery of a total of 150 units of toner and ink cartridges that meet specified technical requirements. The primary objectives include:
- Ensuring timely delivery of quality printing consumables.
- Maintaining operational efficiency in health-related documentation and reporting.
- Complying with set quality standards and specifications.
Eligibility Criteria
Eligible bidders must be registered entities that can demonstrate the capacity to fulfill the requirements of this tender. Bidders should possess experience in supplying toner cartridges and ink cartridges to similar institutions. The following eligibility criteria are applicable:
- Valid registration and GST certificate.
- Demonstrated experience in prior contracts for similar supplies.
- Financial capability to handle the procurement.
Technical Requirements
Bidders must provide products that adhere to the following technical specifications:
- Compatibility with commonly used printer models in healthcare settings.
- Manufacturers’ certifications authenticating the quality and performance of the cartridges.
- Compliance with environmental standards for disposal.
Financial Requirements
Bidders should submit a detailed quotation that reflects all associated costs including the unit price, total cost, delivery charges, and any applicable taxes. A competitive pricing strategy that demonstrates value for money will be crucial during the evaluation.
Document Submission Details
Bids must be submitted in a structured format as per the tender requirements. All required documents should be electronically forwarded through the designated procurement portal. Key documentation includes:
- Technical proposal
- Financial proposal
- Compliance certificates
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will receive consideration in the evaluation process. Startups are encouraged to participate and will be granted special benefits under this tender. Compliance with local procurement rules is essential.
Evaluation Process
Bids will be evaluated based on a comprehensive assessment of technical compliance and financial competitiveness. This includes:
- Adherence to technical specifications
- Price evaluation based on the lowest bid
- Evaluating the supplier’s reliability and past performance
Delivery Locations
Deliveries will be required at specified health institutions and facilities as directed by the Ministry of Health and Family Welfare.
Contact Information
For further inquiry, bidders may reach out to the official contact person listed by the Department of Health and Family Welfare through the official procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the necessary toner cartridges and ink cartridges. Bidders must also demonstrate prior experience and possess valid certifications, including a GST certificate, to ensure compliance with procurement standards.
Bidders must submit valid certifications from manufacturers confirming the authenticity and quality of the printing consumables. Proof of registration and necessary compliance certificates related to environmental standards must also be included to meet eligibility for evaluation.
To register for the bid submission process, interested parties must complete the online registration on the designated procurement portal. Following registration, bidders can submit their technical and financial proposals accordingly.
An Earnest Money Deposit (EMD) is often required to ensure the commitment of bidders. This deposit will vary depending on the total bid value and must be submitted along with the bid documents to secure consideration.
MSEs and startups are granted certain benefits such as priority evaluation and relaxation in eligibility criteria. These provisions aim to promote local enterprises and enhance participation in governmental procurement processes, ensuring compliance with ‘Make in India’ policies.
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