Tender Title: Vaccine Vial Monitor (VVM14)

Reference Number: GEM/2025/B/6126950
Issuing Authority: Department of Health and Family Welfare, Ministry of Health and Family Welfare

The Vaccine Vial Monitor (VVM14) tender encompasses a significant procurement initiative by the Department of Health and Family Welfare aiming to ensure the integrity of vaccine storage and usage across healthcare facilities. The purpose of this tender is to solicit bids from qualified suppliers for a total quantity of 260 units of Vaccine Vial Monitors. This sophisticated monitoring device is essential for tracking the temperature effects on vaccine vials, thereby safeguarding public health and ensuring effective immunization strategies.

Scope of Work and Objectives

The primary objective is to supply high-quality Vaccine Vial Monitors that meet specified technical requirements for temperature indication on vaccine vials. The scopes include, but are not limited to:

• Supplying 260 units of VVM14 meeting stringent quality and performance standards.
• Ensuring that the devices are compliant with relevant regulations and specifications.
• Providing necessary training and support for the proper utilization of the equipment.

Eligibility Criteria

Vendors or bidders wishing to participate in this tender must meet certain eligibility criteria:

• Must be a registered and recognized entity.
• Should possess relevant certifications in health monitoring devices.
• Historical experience in supplying medical instruments or relevant technological devices.
• Compliance with local procurement regulations is mandatory.

Technical Requirements

The technical requirements for the Vaccine Vial Monitor (VVM14) include:

• Accurate temperature measurement capabilities.
• Readability and visibility of indicators under various lighting conditions.
• Durable and tested for high performance in diverse environmental conditions.
• Easy attachment to standard vaccine vials.

Financial Requirements

All bidding firms must comply with outlined financial requirements that demonstrate their capacity to fulfill the contract. This includes:

• Evidence of financial stability.
• Adequate bidding capacity that aligns with the total quantity and stipulated quality.

Document Submission Details

Bidders are required to submit the proposal documents through the designated bidding portal. Documents must be in digital format and should include:

• Technical specifications.
• Financial proposals.
• Proof of eligibility and compliance with the necessary certifications.

Special Provisions

This tender has specific special provisions aimed at enhancing participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include:

• Incentives for local manufacturers to encourage participation.
• Support for entities under 'Make in India' policies to foster local production.

Evaluation Process

The evaluation of received bids will follow a stringent process ensuring fairness and transparency. Factors considered will include:

• Compliance with technical specifications.
• Pricing and overall cost-effectiveness.
• Previous performance and reputation in related supplies.
• Provision of all required documentation.

Delivery Locations

The successful bidder will be responsible for the delivery of Vaccine Vial Monitors to specified healthcare facilities as per the predefined logistics plan set out in the procurement documentation.

Contact Information

For more detailed information, bidders are encouraged to reach out to the designated contact point within the Department of Health and Family Welfare for clarifications regarding the proposal submission and tender requirements.