Tender Title: Hiring of Tea/Coffee Vending Machine
Tender Reference Number: GEM/2025/B/6075753
Issuing Authority/Department: Department of Health and Family Welfare, Ministry of Health and Family Welfare

The Hiring of Tea/Coffee Vending Machine tender encompasses the procurement services for the provision and maintenance of tea and coffee vending machines within the specified locations associated with the Department of Health and Family Welfare. The objective of this tender is to ensure that employees and visitors have access to quality beverages conveniently, promoting a more comfortable working environment.

Scope of Work and Objectives

The scope includes the supply, installation, and routine maintenance of tea and coffee vending machines. The selected vendor will be responsible for setup, refilling consumables, regular servicing, and ensuring optimal functioning of the machines to meet the daily requirements of workplace staff and guests.

Eligibility Criteria

For a vendor to participate in this tender, the following eligibility criteria must be met:

• The vendor must be a registered entity, possessing a valid business license.
• Compliance with relevant regulations concerning the operation of food and beverage services.
• Prior experience in similar service contracts or demonstrable expertise in managing such facilities.

Technical Requirements

Participants must ensure that the tea/coffee vending machines meet the following technical specifications:

• Capability to prepare various types of beverages (tea, coffee, etc.) with customizable options.
• Equipped with modern technology ensuring efficient energy usage and minimal downtime.
• Health and safety standards compliance concerning food service equipment.

Financial Requirements

Vendors are expected to submit their financial proposals outlining costs associated with leasing or purchasing the vending machines, recurring costs for consumables, and maintenance fees. A detailed breakdown of pricing structures must be provided to facilitate the evaluation of bids.

Document Submission Details

Participants must ensure that all documents, including proposals, qualifications, and financial details, are submitted through the designated online portal. Specific guidelines on document formats and submission protocols will be provided in the tender specifications.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits such as bid evaluation preferences and potential financial aids. These efforts aim to promote local businesses and stimulate economic growth.

Evaluation Process

The evaluation of bids will be conducted based on the qualifications of the vendors, their experience in similar projects, a comprehensive assessment of the proposed financial plans, and adherence to the technical specifications outlined.

Delivery Locations

The vending machines will be installed at various designated locations assigned by the Department of Health and Family Welfare to ensure optimal accessibility.

Contact Information

For further inquiries regarding this tender, interested parties are encouraged to reach out to the Department of Health and Family Welfare through the official communication channels listed on the tender platform.