Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6156728)
ICE CREAM VENDING MACHINE
Tender Timeline
Tender Title: Ice Cream Vending Machine
Tender Reference Number: GEM/2025/B/6156728
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to secure a vendor capable of supplying ice cream vending machines that meet specified operational and quality standards. This includes designing, manufacturing, and delivering the vending machines to predetermined locations specified by the Department of Military Affairs. The objectives also include ensuring that the product is user-friendly, durable, and equipped with advanced refrigeration technology to maintain optimal product quality.
Eligibility Criteria
To qualify for participation in this tender, businesses must meet the following eligibility criteria:
- Be a registered business operating in the relevant product category.
- Demonstrate previous experience in supplying similar equipment.
- Adhere to all regulatory requirements set forth by the Ministry of Defence.
Technical Requirements
Participants must ensure that the ice cream vending machines meet predefined specifications including:
- Energy efficiency ratings.
- Protective features for hygiene and safety.
- Capability to operate in various environmental conditions.
- Compliance with all relevant health and safety standards.
Financial Requirements
Bidders should provide a detailed breakdown of costs associated with the procurement and include information regarding:
- Pricing structure (including any volume discounts).
- Payment terms which may include an advance payment and payment upon delivery.
- A performance security deposit may be required as part of the bid submission.
Document Submission Details
All proposals must be submitted through the appropriate channel as defined by the Ministry of Defence, ensuring compliance with the specifications outlined in the tender. Bidders are advised to prepare their documents clearly and concisely, following any prescribed formats to facilitate the evaluation process.
Special Provisions
The tender also welcomes submissions from Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging diversity and innovation within the supply chain. Special considerations will be given to proposals that incorporate local content and support the goals of the ‘Make in India’ initiative.
Evaluation Process
Proposals will be evaluated based on several criteria, including adherence to technical specifications, cost, delivery timelines, and after-sales support offerings. Evaluators will prioritize submissions that demonstrate quality and compliance with the outlined requirements.
Delivery Locations
Successful bidders will be responsible for the delivery of the ice cream vending machines to designated locations specified by the Department of Military Affairs. Compliance with the delivery deadlines will be a crucial part of the performance metrics.
Contact Information
For inquiries related to this tender, bidders are encouraged to contact the Department of Military Affairs via the official channels provided on the tender platform.
This comprehensive overview provides all relevant information regarding the tender for the ice cream vending machine. Participants are encouraged to prepare thoroughly and submit their bids in accordance with the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation include being a registered entity and having prior experience in supplying similar equipment to governmental agencies. Additionally, participants must adhere to all regulations under the Ministry of Defence and provide proof of compliance.
Suppliers are typically required to present valid registration certificates, tax compliance documents, and any specialized certifications related to health and safety standards in food equipment. It’s critical to ensure that all required certificates are furnished to avoid disqualification during the evaluation.
The registration process involves creating an account on the tender platform, submitting the necessary business documentation, and providing technical and financial information per the guidelines. Successful registration is mandatory to access detailed specifications and eligibility confirmation.
The technical specifications of the ice cream vending machine include energy ratings, durability standards, user safety features, and compliance with health regulations. Bidders must ensure that their proposals align with the stated specifications to be considered for evaluation.
The payment terms typically include an upfront deposit followed by payments upon successful delivery and installation of the machines. Specific conditions may apply, necessitating review of the detailed tender documents for accurate terms.
The FAQs provided aim to address common inquiries surrounding the tender and guide prospective bidders effectively.
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