Department of Health and Family Welfare Tender by Hll Infra Tech Services Limited (GEM/2025/B/5941965)
Video EEG Machine with Camera
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Tender Title: Video EEG Machine with Camera
Reference Number: GEM/2025/B/5941965
Issuing Authority/Department: Department of Health and Family Welfare, Ministry of Health and Family Welfare
The Video EEG Machine with Camera tender, issued by the Department of Health and Family Welfare, aims to procure two units of advanced Video EEG machines equipped with modern camera technology. The scope of work includes the supply, installation, testing, and commissioning of the Video EEG machines at designated healthcare facilities, ensuring they meet established medical standards and requirements.
The objectives of this tender include enhancing patient diagnostic capabilities, facilitating remote monitoring, and providing high-quality neurodiagnostic services. It is critical that the bidders demonstrate experience in similar projects, highlighting their ability to meet technical specifications and post-installation support.
Eligibility Criteria
Eligible bidders must be registered entities with a minimum average annual turnover of 25 Lakhs over the last three years. Three years of past experience in the supply of medical equipment is mandatory, along with relevant certifications. Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate, with provisions allowing them exemptions from the years of experience requirement provided they meet the other criteria.
Technical Requirements
Bidders must comply with several technical specifications for the Video EEG Machine as outlined in the linked documents. Among the technical requirements, bidders need to possess relevant OEM authorization certificates to validate their equipment. Each submission must include detailed compliance of the Bill of Quantities (BoQ) specifications, with supporting documents attached that demonstrate adherence to quality standards.
Financial Requirements
A Earnest Money Deposit (EMD) of 100,000 is required to ensure serious bidding. This amount will be forfeited if the bidder withdraws after the bid submission. Successful bidders may also be asked to furnish performance security to guarantee fulfillment of the contract terms.
Document Submission Details
Interested participants must submit all required documents, including experience criteria, past performance data, OEM authorization, and any additional documents specified in the tender. Bids should be submitted in line with the stated format and guidelines, ensuring that all certifications are included as per the stipulations laid out in the tender documents.
Special Provisions
This tender provides specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, focusing on inclusivity and encouraging diverse participation. Eligible bidders are afforded exemptions from standard requirements, thereby promoting a level playing field in the procurement process.
Evaluation Process
The evaluation method will be based on a total value-wise evaluation, taking into account technical compliance and financial proposals. Participants must be prepared to undergo evaluations, with a three-day window provided for technical clarifications post-submission. The evaluation and selection process will include checks for compliance with the technical specifications and delivery capabilities.
Delivery Locations
The delivery of the Video EEG machines will be specified according to the buyer's requirements, with predetermined healthcare facilities designated as delivery locations across the participating regions.
Contact Information
For specific inquiries regarding the tender, participants are encouraged to consult the official documentation or linked materials. Detailed submission instructions and any updates will be available in the documents provided.
Linked Documents:
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a minimum average annual turnover of 25 Lakhs over the last three years. Bidders must demonstrate at least three years of past experience in supplying similar medical equipment. Additional requirements may include relevant certifications and documentation that demonstrates compliance with the specified technical requirements.
Bidders must furnish several critical certificates, including OEM authorization certificates, relevant quality standards certifications, and compliance documents as outlined in the tender specifications. If bidders seek exemption from the experience or turnover criteria, they must provide supporting documentation that legitimizes their eligibility.
The tender outlines that bidders need to submit a relevant Earnest Money Deposit (EMD) of 100,000. Following the bid acceptance, terms concerning performance security and payment schedules will be established, including terms regarding the release of payments after successful installation and commissioning of the equipment.
Bids must be submitted electronically through the specified tender portal, following the detailed submission guidelines provided in the official documents. All required documents, including compliance declarations and financial offers, must be included in the prescribed format.
This tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing exemptions from the standard experience requirements to foster inclusive participation. Compliance with ‘Make in India’ policies and local content considerations are prioritized, underscoring an initiative to strengthen domestic manufacturing and procurement in the healthcare sector.
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