Department of Health and Family Welfare Tender by Hll Infra Tech Services Limited (GEM/2025/B/6042155)
Portable X-Ray machine
Tender Timeline
Tender Title: Supply and Installation of Portable X-Ray Machine
Reference Number: GEM/2025/B/6042155
The Department of Health and Family Welfare, under the Ministry of Health and Family Welfare, is issuing a tender for the supply and installation of Portable X-Ray Machines. This initiative aims to enhance diagnostic capabilities across healthcare facilities, particularly in areas with limited access to traditional radiology services.
Scope of Work and Objectives
The primary objective of this tender is to procure Portable X-Ray Machines that meet stringent quality and technical specifications. The selected vendor will be responsible for the complete installation, calibration, and training of healthcare personnel on the newly acquired machines. Adopting advanced medical technology will improve patient care and operational efficiencies within the healthcare system.
Eligibility Criteria
To participate in this tender, vendors must meet specific eligibility requirements which include being a legally registered entity with a valid tax identification number. Bidders should have prior experience in supplying medical devices and must provide proof of successful installations in healthcare settings. Furthermore, compliance with relevant health and safety regulations is mandatory.
Technical Requirements
The Portable X-Ray Machine must adhere to the following technical specifications:
- Digital imaging capabilities
- Lightweight design for easy mobility
- Compatibility with existing healthcare IT infrastructures
- Compliance with international quality standards such as ISO and CE marking
- User-friendly interface equipped with necessary safety features
Financial Requirements
Vendors must submit a comprehensive pricing structure that includes:
- Base price of the Portable X-Ray Machine
- Installation and setup costs
- Maintenance and warranty periods
- Applicable taxes and any additional fees
Document Submission Details
Interested bidders are required to submit all relevant documents through the designated online platform. Necessary documents include:
- Company registration certificate
- Tax identification number
- Previous project references
- Technical specifications compliance documents All submissions must be completed before the deadline outlined in the tender announcement.
Special Provisions
The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. This encouraging framework aims to foster inclusivity in government procurement processes, allowing smaller companies to compete effectively.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications
- Competitive pricing
- Past performance and vendor reliability Bids that meet the minimum eligibility criteria will undergo detailed evaluation, and vendors may be invited for a presentation or demonstration of their product.
Delivery Locations
The Portable X-Ray Machines are to be delivered to the specified healthcare facilities across the jurisdiction defined by the Ministry of Health and Family Welfare. The final list of delivery locations will be provided to successful bidders upon contract award.
Contact Information
For further inquiries regarding this tender, interested parties can refer to the official contact points listed on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid tax identification number, and demonstrating prior experience in supplying medical equipment. Bidders must also comply with health and safety regulations pertinent to healthcare operations.
The technical specifications for the Portable X-Ray Machine include features such as digital imaging capacities, portable design, compliance with ISO and CE standards, and integration with existing medical systems. It should also prioritize user safety and ease of operation.
The payment terms will generally specify that payments will be made upon successful delivery and installation of the Portable X-Ray Machine. A performance security may be required as part of the contract to ensure adherence to the contract terms and timely delivery of services and equipment.
All required documents must be submitted electronically via the designated procurement platform. Accepted formats typically include PDF or other specified digital formats outlined in the tender documentation. It’s essential to ensure that all documents are clear and legible.
The tender includes provisions beneficial to Micro, Small, and Medium Enterprises (MSEs), encouraging their participation in government projects. These benefits may comprise relaxed qualification criteria, assistance in the bidding process, and opportunities to compete on an equal footing with larger enterprises.
Notifications regarding the evaluation results and selection process will be communicated through official channels outlined in the tender announcement. Bidders can expect updates via email or through the procurement platform used for submissions.
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