Department of Health and Family Welfare Tenders (GEM/2025/B/6108446)
Portable Ultrasound Machine (V2)
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Tender Title: Portable Ultrasound Machine (V2)
Tender Reference Number: GEM/2025/B/6108446
Issuing Authority/Department: Department of Health and Family Welfare, Ministry of Health and Family Welfare
The Portable Ultrasound Machine (V2) tender aims to procure high-quality portable ultrasound machines in alignment with the healthcare enhancement initiatives administered by the Ministry of Health and Family Welfare. This procurement is essential for streamlining effective diagnostic capabilities across various healthcare facilities, particularly in remote and under-served locations, thus improving healthcare accessibility and quality.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the purchase of Portable Ultrasound Machines (V2) to support diagnostic services within the healthcare framework. The machines should be robust, easy to operate, and deliver precise imaging capabilities. Vendors are encouraged to offer innovative solutions that comply with the stringent healthcare standards and ensure effective patient management.
This procurement will encompass a total of eight (8) portable ultrasound machines, including the necessary accessories, installation, and training for healthcare professionals on operating the equipment. The successful bidder will be tasked with delivering machines tailored to meet contemporary diagnostics demands, with emphasis on durability, user-friendliness, and accuracy.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific qualifications including registration as a business entity within the requisite sectors. Prospective bidders should possess valid licenses and certifications related to the sale of medical equipment. A history of supplying similar medical apparatus to public health sectors will enhance qualification prospects.
Technical Requirements
The technical specifications for the Portable Ultrasound Machine include:
- Advanced imaging capabilities
- User-friendly interface
- Integration with existing hospital information systems
- Compact and lightweight design
- Durable construction suitable for challenging environments
Bidders are expected to provide comprehensive documentation validating compliance with these specifications.
Financial Requirements
All proposals must include a detailed financial breakdown. Bidders need to demonstrate financial stability and must provide proof of prior successful transactions within the healthcare sector. This can be in the form of audited financial statements or a banker’s reference.
Document Submission Details
Proposals must be submitted electronically via the designated government procurement platform and should include all required documentation, including technical bids, commercial proposals, and supporting documents verifying eligibility.
Special Provisions
The Department of Health and Family Welfare encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing benefits such as simplified bidding processes and financial incentives. Start-ups are also invited to participate, thus fostering a competitive environment and ensuring inclusivity in healthcare procurement.
Evaluation Process
Bids will be assessed through a structured evaluation process, awarding points based on compliance with technical specifications, price competitiveness, and delivery timelines. The evaluation committee will ensure transparency and fairness in the selection of the successful bidder.
Delivery Locations
The successful bidder is expected to deliver the ultrasound machines to designated healthcare facilities as per the instructions provided in the tender documents. Delivery schedules should align with operational capabilities to ensure timely deployment of the machines.
Contact Information
For more information regarding this tender, bidders may refer to the official procurement portal or contact the Department of Health and Family Welfare through the specified communication channels in the tender document for inquiries or clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying medical equipment. Bidders must possess valid certifications and licenses pertaining to medical supplies, along with a proven track record of past relevant projects. Additionally, bidders should comply with the specifications laid out by the Department of Health and Family Welfare to ensure credibility in offering high-quality ultrasound machines.
Bidders must provide certificates demonstrating compliance with local and national medical equipment regulations and standards. These include ISO certifications relevant to medical product quality, as well as any other industry-specific accreditations that substantiate the technical capabilities of the offered Portable Ultrasound Machines. Presentation of these certificates is essential for validating eligibility and ensuring quality assurance.
The registration process involves submitting required documentation via the official government procurement platform. Bidders must create an account, fill in necessary details, upload relevant certificates, and verify compliance with specified eligibility requirements. It is crucial to ensure that all documentation adheres to formats accepted by the portal to facilitate a smooth registration experience.
The payment terms will be specified in the contract following the evaluation and selection process. Typically, successful bidders might expect an advance payment followed by milestone payments upon fulfilling delivery and installation criteria. The payment structure aims to safeguard both parties’ interests, ensuring that successful completion of obligations leads to timely financial transactions.
MSEs can benefit from simplified bidding procedures, financial incentives, and adherence to government policies aimed at enhancing participation in public procurement. The Department of Health and Family Welfare encourages MSEs to engage by providing opportunities that foster growth and competitiveness while contributing to the procurement of essential health services across the region. MSEs are also supported in compliance with ‘Make in India’ policies.
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