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Tender Title: Hand Held Portable Colposcope
Reference Number: GEM/2024/B/5641195
Issuing Authority: Department of Health and Family Welfare, Ministry of Health and Family Welfare
The primary scope of work consists of the procurement of Hand Held Portable Colposcopes for the All India Institute of Medical Sciences (AIIMS), Jodhpur. The objective of this tender is to enhance diagnostic capabilities in women’s health by providing high-quality medical equipment that is vital for screening and identifying cervical cancer in early stages.
Eligibility criteria for bidders include being a registered entity under the relevant government regulations, possession of the necessary certifications, and submitting duly filled documentation proving capacity to procure and service the required equipment. Relevant documentation must encompass experience criteria and OEM authorization certificate. Bidders seeking exemptions from the experience or turnover criteria must provide supporting documents for eligibility assessment.
The technical requirements outline the specifications of the colposcope, including detailed performance metrics that must be met to ensure the device functions effectively in clinical settings. It is imperative that bidders refer to the highly detailed specification document linked here: Technical Specifications.
In terms of financial requirements, bidders must submit an Earnest Money Deposit (EMD) of ₹12,000. The bank advising the EMD is Bank Of Baroda. Bidders must present evidence of the EMD submission through various accepted formats, including demand drafts or fixed deposit receipts.
Document submission details stipulate that all necessary documents must be uploaded along with the bid. Any mismatch in the technical parameters as described in the Document may lead to bid rejection. All documentation should be provided in PDF format.
There are special provisions for MSEs (Micro, Small, and Medium Enterprises), ensuring they receive preferential treatment in procurement processes, with explicit commitment to source from MSEs meeting local content and service specifications as defined by government guidelines. Although MSEs can participate, no exemption will be provided regarding experience or turnover in this instance. Bidders are expected to prove compliance with the 'Make in India' policy, demonstrating a minimum local content requirement.
The evaluation process for bid submissions will proceed via total value-wise evaluation. This includes a quantitative review of bids, focusing primarily on the lowest priced technically qualified suppliers. Bidders qualifying under the 50% lowest-rated criteria will be invited to a Reverse Auction (RA).
For delivery locations, selected vendors will be required to ensure deliveries to AIIMS, specifically to the address located at AIIMS Basani Industrial Area, Phase II, Jodhpur.
For further inquiries, bidders are encouraged to refer any questions or clarifications via the designated contact points listed in the bid documents.Technical clarifications must be sought within three days of the bid evaluation.
For comprehensive guidelines and further stipulations, please refer to detailed documents linked in the main contract document available here.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications in the relevant domain, and the submission of documentation that proves the ability to comply with technical specifications outlined in the tender. Bidder experience criteria and OEM authorization certificates also form part of the requirements.
The required certificates for bidding include the Experience Criteria certification, an OEM Authorization Certificate, and any other requested documents as specified in the tender’s main documentation. These documents ensure that bidders meet the baseline qualifications necessary to undertake the project.
To register for submitting a bid, bidders must create an account on the GeM (Government eMarketplace) portal. Once registered, they can access the tender documents and submit their bids electronically, following the specified guidelines.
Accepted document formats for submission include PDF files for all documentation required by the buyer. Bidders must ensure that all files are clear and readable to avoid any issues during evaluation.
The technical specifications include detailed performance metrics for the Hand Held Portable Colposcope. Bidders are required to review the specifications document provided with the tender for full details relating to performance, features, and compliance requirements.
Yes, all products must meet the stipulated quality standards as outlined in the specifications document. This includes certifications from relevant health and safety authorities.
Bidders must comply with all applicable government procurement policies, including adherence to local content regulations as outlined in the ‘Make in India’ initiative, as well as the documentation requirements specified in the tender.
The testing criteria will focus on ensuring all supplied equipment meets the operational standards set forth in the specifications, including verification against performance benchmarks prior to acceptance by the end-user.
The EMD required is ₹12,000. This deposit is crucial to demonstrate bid seriousness and is to be submitted via various acceptable forms such as demand draft, fixed deposit receipt, or other approved means.
Post-award, the performance security must be submitted as a percentage of the contract value and is typically 3% of the total bid amount, ensuring the bidder’s commitment to meeting the terms of the contract.
Payment terms are structured to ensure that payments are made after the successful delivery and installation of the colposcope, in line with acceptance by the designated consignees.
Bids are evaluated based on total value wise evaluation with technical qualifications, focusing on the lowest priced technically qualified bidders, followed by a Reverse Auction among qualifying bidders.
Notification of results will generally occur following the completion of the evaluation process, with specific timelines and communication methods indicated in the bidding documentation.
MSEs enjoy preferential treatment in bidding processes and are encouraged to engage with the provisions detailed in the tender to ensure local and sustainable procurement practices.
Participation under the ‘Make in India’ policy requires bidders to demonstrate local content in their bids. This initiative aims to boost economic growth by encouraging local manufacturing industries and fostering innovation within India.
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