Department of Health and Family Welfare Tender by All India Institute Of Medical Sciences (aiims) (GEM/2024/B/5660538)
Ultrasound Machine (V2)
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Tender Title: Supply of Ultrasound Machine (V2)
Tender Reference Number: GEM/2024/B/5660538
Issuing Authority/Department: Department of Health and Family Welfare, Ministry of Health and Family Welfare
Organization Name: All India Institute of Medical Sciences (AIIMS), Rishikesh
Scope of Work and Objectives
The objective of this tender is to procure a state-of-the-art Ultrasound Machine (V2) for the All India Institute of Medical Sciences (AIIMS), Rishikesh. The scope of work entails not only the supply of one unit of the machine but also involves its installation, comprehensive warranty, maintenance, and training of personnel on operational procedures. The selected bidder is required to provide a machine that adheres to the technical specifications outlined in the tender documentation and ensure compliance with all health regulations stipulated by governing authorities.
Eligibility Criteria
Bidders must meet certain eligibility criteria to qualify for this tender, which includes:
- Being a registered entity under applicable commercial laws.
- Submission of documentary evidence supporting past experience in supplying similar medical equipment to central or state government organizations.
- Minimum average annual turnover of ₹66 lakhs for the past three financial years.
- Minimum one year of past experience in supplying similar machines.
- Organizations claiming exemption based on their micro or small enterprise (MSE) status must provide relevant documentation.
Technical Requirements
The technical requirements for the ultrasound machine include compliance with the specifications outlined in the General Procurement Guidelines. The modalities for working of the machine must incorporate the latest technologies in imaging, including:
- Multiple transducer probes
- High-resolution imaging capability
- DICOM compliance
- 3D and 4D imaging options
- Color Doppler imaging features
Bidders must ensure that the machine also meets the rigorous operating standards as per applicable medical device regulations. Detailed specifications are available in the tender documents.
Financial Requirements
The financial requirements for bidding include:
- Earnest Money Deposit (EMD) of ₹396,000, which is mandatory unless exemptions apply for MSE or specific categories as per GeM guidelines.
- Submission of bids that are competitive and do not exceed the prices determined by the drug pricing control order or ceiling prices set by the state government.
Document Submission Details
Bidders must submit a comprehensive set of documents with their bids, including but not limited to:
- Evidence of past experience
- OEM authorization certificate
- Audited financial statements for the past three years
- Turnover certifications from a Chartered Accountant
- Supporting documents for exemption claims based on MSE status if applicable
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups allowing them to bid with relaxed criteria concerning turnover and experience, enabling them to participate competitively. Furthermore, vendors who qualify under the 'Make in India' initiative will receive preference based on the local content criteria established in the tender.
Evaluation Process
The evaluation will follow a total value-wise method, where bids will be assessed based on their completeness, compliance with essential specifications, and pricing structure. A reverse auction may be conducted among qualified bidders post-evaluation, excluding the highest-priced bids.
Delivery Locations
The successful bidder must ensure timely delivery of the Ultrasound Machine to the central store at AIIMS Rishikesh located on Virbhadra Road, Rishikesh, Uttarakhand.
Contact Information
For any inquiries related to the tender, prospective bidders should refer to the provided contact details in the tender documentation or visit the bidding platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity, possessing a minimum average annual turnover of ₹66 lakhs over the last three financial years, having a minimum of one year of past experience in supplying similar ultrasound machines, and providing necessary documentation supporting MSE status, if applicable.
Bidders must submit an OEM Authorization Certificate, documentation evidencing past experience, financial statements from the past three years, and certifications confirming turnover from a Chartered Accountant.
The registration process can be completed through the Government e-Marketplace (GeM) platform. Bidders must create an account, complete their profile, and ensure all details are accurate and compliant with preset eligibility standards.
Accepted document formats include PDF, Word files, and Excel sheets. Each file should be properly named and organized as per the tender submission guidelines to avoid disqualification.
The technical specifications for the ultrasound machine include a range of transducer probes, DICOM compliance, 3D/4D imaging capabilities, and high-resolution imaging standards that follow the outlined category specifications.
Yes, quality standards must be met as defined by the medical device regulations in the country. Compliance with the Drugs and Cosmetics Act is mandatory.
Bidders must ensure adherence to all compliance requirements, including licensing norms related to medical devices, standards set by the Ministry of Health and Family Welfare, and any specific local regulations in place.
Testing criteria must align with medical device standards that include thorough testing for operational efficacy, imaging quality, and durability before submission of the machines to AIIMS.
The EMD detail requires an amount of ₹396,000, which is refundable upon successful completion of the tender process unless forfeited under specific conditions. Exemptions are available for eligible MSE bidders.
An ePBG (Performance Bank Guarantee) of 3% of the total contract value is required, along with a duration of 62 months to ensure quality maintenance and performance of the ultrasound machine after delivery.
Payment terms generally require partial payments upon delivery and successful installation, while the remaining payments will be conditioned on the fulfillment of warranty and maintenance criteria as defined in the tender.
Price evaluation considerations will involve a total value-wise assessment of all bids, ensuring that bids are competitive while adhering to procurement norms defined under government tender regulations.
Bidders should submit their documents through the GeM marketplace, ensuring compliance with submission deadlines while making sure all required documents are uploaded correctly.
Yes, MSEs can enjoy relaxed eligibility requirements regarding turnover and past experience, enabling them to compete effectively while benefiting from potential purchase preferences.
Startups are granted similar exemptions as MSEs concerning experience and turnover, allowing for increased participation in government procurement processes. Supporting documentation will be required to validate their status.
All bidders must comply with the local content requirements as established in the tender, designating a minimum percentage of local value addition to qualify as a local supplier under the ‘Make in India’ guidelines. Certificates from the OEM must validate this claim.
Key timelines revolve around periods for technical clarifications, bid openings, and final contract awards. Bid submission must adhere to the deadlines established within the tender documentation as outlined on the GeM portal.
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