Tender Title: Vehicle Hiring Service
Reference Number: GEM/2025/B/6136930
Issuing Authority:
Department of Health Research
Ministry of Health and Family Welfare
Scope of Work and Objectives
The purpose of this tender is to procure vehicle hiring services on a per vehicle-day basis. The services include the hiring of both Sedans and SUV/MUVs for local and outstation trips. The requirement consists of a total of 1250 vehicles, categorized into various service types, including:
-
Local Travel (80 Kms x 10 Hrs; Round Trip)
- Sedans (Various Model Years: 2019-2025)
- Premium SUVs/MUVs (Various Model Years: 2019-2025)
-
Outstation Travel (300 Kms x 10 Hrs; Round Trip)
- Sedans (Various Model Years: 2019-2025)
- SUVs/MUVs (Various Model Years: 2019-2025)
- Premium SUVs/MUVs (Various Model Years: 2019-2025)
The objective is to provide reliable transportation solutions that meet the needs of the health department staff and operations.
Eligibility Criteria
To be eligible for this Vehicle Hiring Service tender, bidders must meet the following requirements:
- Possess the necessary licenses for operating passenger vehicles.
- Demonstrate experience in providing vehicle hiring services.
- Comply with all applicable local guidelines and regulations.
Technical Requirements
Bidders must ensure:
- Vehicles must be in good condition and meet safety and comfort standards.
- Models offered must be from the years specified (2019-2025).
- GPS-enabled vehicles are preferred for tracking and monitoring.
Financial Requirements
- Bidders are required to provide competitive pricing rates on a per day basis for service.
- Detailed financial solvency and relevant financial documents to validate the bidder's capacity to deliver the requested services.
Document Submission Details
Interested bidders must submit their proposals, including all requisite documentation, in accordance with the guidelines provided. All submissions must be made electronically through the designated tendering platform.
Special Provisions
This tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and new startups to encourage participation from smaller industry players.
Evaluation Process
Bids will be evaluated based on criteria such as:
- Compliance with technical specifications.
- Bid price and total cost of ownership considerations.
- Past performance and delivery history.
Delivery Locations
The services will be required throughout specified local and outstation destinations as per the terms outlined in the contract.
Contact Information
For additional queries related to this tender, bidders may reach out through the official email or contact methods shared in the tender notice (specific contact details not disclosed here).
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses for operating passenger vehicles. Bidders must provide proof of experience in delivering similar services, conforming to safety and state regulations. Additionally, all documentation must be submitted as part of the bid to ensure compliance.
Bidders are required to ensure that all vehicles are in good operational condition and comply with safety and comfort standards. The vehicles should strictly be from model years 2019-2025 and preferably equipped with GPS technology for effective tracking, aligning with the technical requirements stipulated in the tender.
The EMD is specifically required to be paid as part of the performance security to demonstrate commitment to the tender process. The exact amount and accepted payment methods will be detailed in the official tender documents, ensuring security for the commitments made by the bidders.
Submissions must be made electronically through the specified tender platform as outlined in the tender documentation. Bidders should ensure all required documents are submitted in accepted formats for seamless processing of their bids.
The tender includes provisions to support MSEs and encourages their participation in public procurement, potentially allowing for relaxed terms in evaluation criteria. These provisions aim to ensure that smaller enterprises can effectively compete and contributes to fostering a diverse vendor landscape in government contracts.
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