Department of Heavy Industry Tender by Bharat Heavy Electricals Limited (bhel) (GEM/2025/B/6159402)
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Air Conditioner; Split Air Conditio
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Tender Title: Hiring of Air Conditioners and Desert Coolers - Monthly Based
Tender Reference Number: GEM/2025/B/6159402
Issuing Authority/Department:
Ministry of Heavy Industries and Public Enterprises, Department of Heavy Industry
Scope of Work and Objectives
The objective of this tender is to solicit bids for the hiring of air conditioners and desert coolers on a monthly basis. The selected service provider will be responsible for providing a total of 15 air conditioning units, specifically split air conditioning systems as well as desert coolers, ensuring adequate performance and compliance with established standards. The purpose of hiring these units is to maintain optimal indoor climate conditions in various facilities managed by the Department of Heavy Industry.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following qualifications:
- Must be a registered business entity with relevant experience in providing air conditioning units and maintenance services.
- Should have the capability and resources to deploy the required equipment promptly.
- Compliance with all applicable local regulations and standards related to air conditioning and cooling services.
Technical Requirements
Bidders are expected to provide comprehensive details on the proposed air conditioning systems, including but not limited to:
- Specifications of the split air conditioners and desert coolers to be hired.
- Energy efficiency ratings and certifications.
- Detailed plans for installation, maintenance, and servicing during the contract period.
- Compliance with current quality standards for equipment.
Financial Requirements
Interested bidders are required to submit competitive pricing for the monthly hiring of the air conditioning units. All financial proposals must be clearly outlined in the submitted documents, considering maintenance and servicing costs.
Document Submission Details
Bidders must submit their proposals and supporting documents through the designated electronic platform. All submitted documents must be clear, concise, and in the accepted formats (PDF, DOC, etc.). The submission process must adhere to any guidelines specified in the tender document.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing benefits such as simplified registration processes and reduced financial requirements. Startups with innovative and efficient solutions in the cooling services domain are also warmly invited to participate.
Evaluation Process
The evaluation of bids will be based on multiple criteria, including technical compliance, financial competitiveness, and the overall value provided. Specific methods of evaluation will ensure that only qualified and capable service providers are awarded the contract.
Delivery Locations
The units are required to be delivered and installed at various locations specified by the Department of Heavy Industry. Detailed delivery instructions will be provided to the selected bidder.
Contact Information
For any inquiries regarding the tender, interested parties are encouraged to reach out directly to the issuing authority via the official communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity in the relevant industry, demonstrating experience in the provision and maintenance of air conditioning units, and ensuring compliance with local regulations. Bidders must also verify their capacity to deliver the 15 required air conditioning units and desert coolers on time.
Bidders are required to include relevant certificates, which may comprise compliance with safety and energy efficiency standards, business registration, and past performance certificates. These documents are essential to prove the capability to meet the technical and quality specifications required in the tender.
The registration process for submitting bids typically involves creating an account on the designated electronic procurement platform, completing necessary compliance checks, and submitting required documentation, including technical and financial proposals as outlined in the tender.
Accepted document formats for proposal submission typically include PDF, DOC, and XLS. Bidders should ensure that all documents are provided in these formats to facilitate smooth submission and evaluation. Scanned copies of hardcopy documents may also be permissible, provided they meet clarity standards.
Yes, this tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, including simplified compliance processes and potential financial advantages. These provisions encourage innovation and foster diverse participation in the procurement process, aligning with government initiatives to support local businesses.
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