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Tender Title: SMART SOLAR STREET LIGHT SET ALONG WITH BATTERY, SOLAR PHOTOVOLTAIC (SPV) MODULE ETC.
Reference Number: GEM/2025/B/5920630
Issuing Authority/Department
The tender is issued by the Department of Heavy Industry under the Ministry of Heavy Industries and Public Enterprises. This department plays a crucial role in enhancing the industrial capabilities and facilitating the deployment of energy-efficient solutions.
Scope of Work and Objectives
The primary objective of this tender is to acquire SMART SOLAR STREET LIGHT SETS, including batteries and solar photovoltaic (SPV) modules. The focus is on enhancing public infrastructure through innovative solar technology, which is environmentally sustainable and energy-efficient. The total quantity required is 560 units, ensuring that adequate provisions are made for outdoor lighting across public areas.
Eligibility Criteria
Interested bidders must meet specific eligibility requirements to qualify for participation. This includes being a registered entity within the relevant industry, fulfilling financial stability criteria, and possessing necessary certifications. Furthermore, both Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate, as exemptions for the experience/turnover criteria are provided for them.
Technical Requirements
Bidders are required to meet comprehensive technical specifications outlined in the tender documentation. This includes certifications such as OEM authorization, compliance with the Bill of Quantity (BoQ) specifications, and submission of specific additional documents to validate their technical capabilities.
Financial Requirements
An Earnest Money Deposit (EMD) of 191,000 is mandatory for all bidders. This deposit demonstrates commitment to the tender process and safeguards against indecisiveness. Moreover, bidders are expected to present a robust financial proposal that reflects their capability to fulfill the project requirements effectively.
Document Submission Details
Bidders must submit a complete bid package that includes specified documents such as certifications as stated in the Additional Terms and Conditions (ATC). It is crucial that any supporting documents for exemption requests are submitted to facilitate the evaluation process.
Special Provisions
This tender specifically encourages participation from MSEs and startups by offering exemptions from certain experience and turnover requirements. This initiative aims to promote competitiveness and innovation in the tendering process.
Evaluation Process
The evaluation of submitted bids will follow a total value-wise evaluation method. This method will ensure that all aspects of the proposals, including pricing and technical feasibility, are thoroughly assessed before the final selection is made.
Delivery Locations
The delivery locations are to be determined based on the specifications outlined in the tender document. Bidders should indicate their delivery capabilities in their proposals, along with any logistical considerations that may affect the project timeline.
Contact Information
For additional queries or technical clarifications, bidders may refer to the official document or the contact listing provided within the documents available for download.
Additional Information
For comprehensive specifications and the bidding process, it is highly encouraged to review the tender document thoroughly. Prospective bidders can access the relevant documents using the links provided within the tender notification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity, providing necessary certificates, and meeting the financial criteria. Both Micro, Small, and Medium Enterprises (MSEs) and startups receive exemptions from certain experience and turnover criteria to encourage broader participation. Bidders must ensure that they have the required documentation ready for submission to confirm their eligibility.
To participate in this tender, bidders must submit several required certificates, including OEM Authorization, Compliance with specified BoQ documentation, and any additional documents requested in the ATC. It’s essential for participants to carefully review the listed requirements in the tender document to ensure adherence to all specifications.
The registration process involves creating an account on the appropriate e-procurement platform and submitting the required documents, including the EMD and technical certifications. Accepted document formats must comply with the platform’s requirements, typically including PDFs and hard copies of signed documents. Bidders should ensure that their submissions are complete and adhere strictly to the guidelines specified in the tender.
Bidders are required to provide an Earnest Money Deposit (EMD) of 191,000 when submitting their bids. Additionally, there may be requirements for a performance security post-award, ensuring the bidder’s commitment to complete the project as per the agreed terms. Clear guidelines regarding payment terms will also be provided in the tender document.
Micro, Small, and Medium Enterprises (MSEs) and startups benefit from exemption clauses concerning the years of experience required to participate in the tender. This provision underlines the government’s commitment to promoting inclusivity and innovation within the procurement framework, allowing newer and smaller firms the opportunity to compete effectively alongside larger organizations. Additionally, compliance with ‘Make in India’ initiatives further supports local enterprises.
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