Tender Title: Supply of Office Chairs (V3)

Reference Number: GEM/2025/B/6048462

Issuing Authority/Department: Department of Higher Education Madhya Pradesh

The Department of Higher Education Madhya Pradesh invites tenders for the Supply of Office Chairs (V3). This procurement aims to furnish educational institutions within the state with high-quality office seating solutions, ensuring comfort and support for staff as they perform their essential duties. The tender seeks a supplier capable of delivering a total of 270 office chairs, promoting ergonomics and durability in workplace settings.

Scope of Work and Objectives

The primary objective of this tender is to acquire sturdy and aesthetically appealing office chairs that align with ergonomic standards to enhance productivity and comfort for users. These chairs should cater to the diverse needs of the academic and administrative staff in the department while meeting the required specifications for quality and durability.

Eligibility Criteria

To be eligible for consideration, bidders must be registered entities. They should comply with the applicable regulations of the state and possess the necessary trade licenses. Additionally, firms should demonstrate a proven track record in the provision of office furniture.

Technical Requirements

Bidders must provide detailed specifications of the chairs, ensuring compliance with quality standards. This includes materials used, weight capacity, adjustability features, warranty terms, and assembly requirements. The chairs should meet relevant ergonomic standards.

Financial Requirements

Bidders must submit a comprehensive quotation that outlines pricing per unit and total cost, including any applicable taxes. Financial stability will be evaluated through the submission of relevant financial statements or banks’ solvency certificates.

Document Submission Details

Participants are required to submit their tender documents electronically via the designated procurement portal. All submissions must include the complete bid details, technical proposal, financial proposal, and proof of eligibility. It is critical to ensure that all documents are submitted in the specified formats to avoid disqualification.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories will benefit from relaxed qualification criteria to promote equal opportunities in the procurement process.

Evaluation Process

The evaluation will focus on the technical compliance, bid price, and bidder's experience. A scoring system will be employed to compare proposals fairly, ultimately deciding the successful supplier based on the highest combined score in technical and financial evaluations.

Delivery Locations

The successful bidder will be required to deliver the office chairs to various educational institutions across Madhya Pradesh as specified in the tender documents.

Contact Information

For any inquiries regarding the tender, participants are encouraged to refer to the official procurement portal for additional details and clarification.