Department of Higher Education Madhya Pradesh Tenders (GEM/2025/B/6148268)

Tender Title: High Mast Pole for National Flags (V2)

Tender Reference Number: GEM/2025/B/6148268

Issuing Authority/Department: Department of Higher Education, Madhya Pradesh

The High Mast Pole for National Flags (V2) tender aims to procure high-quality high mast poles designed specifically to display national flags prominently. This initiative is intended to enhance public spaces and foster national pride. The procurement of these sturdy and visually appealing poles will contribute to the maintenance of state facilities and public areas where national representation is crucial.

Scope of Work and Objectives

The primary objective of this tender is to supply high mast poles that meet specific technical and aesthetic standards. Each pole must be able to withstand varying weather conditions while securely holding national flags of requisite sizes. Contractors are expected to deliver the following:

• Design specifications that include dimensions, materials, and manufacturing techniques.
• A clearly defined installation process for each high mast pole.
• Maintenance guidelines during the warranty period after installation.
• All poles must comply with national safety standards and regulations.

Eligibility Criteria

Eligible bidders must fulfill the following eligibility requirements:

• Registration as a legal entity with relevant authorities.
• Proven experience in supplying similar products.
• Submission of financial documents to demonstrate capacity to execute the contract.
• Compliance with all statutory obligations, including tax registrations and certifications.

Technical Requirements

Vendors must ensure that their bids include detailed technical specifications of the high mast poles. The technical requirements include:

• Height and material (e.g., aluminum, galvanised steel).
• Wind load capacity and durability against corrosive elements.
• Compliance with relevant safety and quality standards.

Financial Requirements

All bidders are required to submit a detailed financial proposal that outlines their pricing strategy for the high mast poles. This proposal must reflect clear breakdowns of costs associated with materials, labor, transportation, and installation.

Document Submission Details

Documents should be submitted electronically through the designated bidding platform. All proposals must include:

• A completed tender application form.
• Technical and financial proposals.
• Proof of eligibility documents.
• Any required certifications or licenses.

Special Provisions

Special provisions for micro, small, and medium enterprises (MSEs) and startups may enable additional opportunities to participate in this tender. These provisions include:

• Reservation of certain quantities for MSEs.
• Relaxation of norms pertaining to financial turnover and prior experience for startups.
• Encouraged compliance with 'Make in India' policies to boost local entrepreneurship.

Evaluation Process

Bids will be evaluated based on a combination of technical merit and financial feasibility. The evaluation criteria may include:

• Technical compliance with the tender specifications.
• Cost-effectiveness of the financial bid.
• Delivery timelines and vendor reliability.

Delivery Locations

The high mast poles must be delivered to specified locations across Madhya Pradesh as indicated in the purchasing documentation. Vendors must include transportation logistics in their bids.

Contact Information

For further inquiries, participants are encouraged to reach out to the Department of Higher Education Madhya Pradesh directly through the tender platform to ensure all communications are documented adequately.