Department of Higher Education Madhya Pradesh Tender by Devi Ahilya Vishwavidyalaya (davv) Indore (GEM/2025/B/6065170)
Online UPS (V2),Multifunction Machine MFM (V2),Multifunction Machine MFM (V2)
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Tender Title: Supply of Online UPS and Multifunction Machines
Tender Reference Number: GEM/2025/B/6065170
Issuing Authority: Department of Higher Education, Madhya Pradesh
Scope of Work and Objectives
The Department of Higher Education, Madhya Pradesh, invites bids for the procurement of Online Uninterruptible Power Supply (UPS) systems and Multifunction Machines (MFM). The primary objective of this tender is to ensure an uninterrupted power supply to educational institutions and enhance operational efficiency through multifunction machines. The total quantity required is four units, encompassing both Online UPS and MFMs.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- The bidder must be a registered entity with the capability to deliver the specified goods.
- Compliance with local procurement laws and standards.
- Bidders should provide proof of past experience in supplying similar products.
- Registration under the Goods and Services Tax (GST) Act must be maintained.
Technical Requirements
Bid submissions must include comprehensive technical specifications of the proposed Online UPS and Multifunction Machines. Hence, the offered products should meet industry standards for quality, efficiency, and energy performance. Compliance with ISO standards and relevant certifications for the products will also be assessed.
Financial Requirements
Bidders are required to submit their financial proposals along with the bid documentation. These financial submissions should encompass:
- Clear pricing structure for each unit.
- Applicable taxes and additional charges, if any.
- A breakdown of costs to ascertain the economic viability of the proposal for evaluation.
Document Submission Details
All documents must be submitted electronically through the designated portal as specified in the bid requirements. The submission must include:
- Bid proposal
- Technical specifications
- Financial proposals
- Compliance documents
Special Provisions
The tender outlines special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible entities may benefit from:
- Reduced application fees.
- Priority evaluation and consideration to encourage participation from MSEs and startups.
Evaluation Process
Bids will be evaluated based on predefined criteria that emphasize technical qualifications, financial stability, compliance with eligibility requirements, and the overall proposal quality. The evaluation will follow a weighted scoring system to determine the most competitive bid.
Delivery Locations
The supplied equipment must be delivered to various educational institutions across Madhya Pradesh as specified by the Department. The exact destinations for delivery will be communicated once the successful bidder is announced.
Contact Information
For any queries regarding this tender, participants may refer to the official communication channels provided by the Department of Higher Education, Madhya Pradesh.
By adhering to the stipulations outlined in the tender, bidders can strategically position their proposals to maximize their chances of success in this competitive procurement process. Submitting a bid that accurately reflects technical specifications and pricing structures is essential to meet the objectives set by the Department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with local procurement laws, and possession of relevant experience in supplying similar products. Bidders must also maintain registration under the Goods and Services Tax (GST) Act and provide necessary documentation proving adherence to these requisites.
Yes, bidders must provide relevant certificates that demonstrate compliance with technical specifications and quality standards. Certification documents related to the products, such as ISO certifications, must be included to validate the quality and capability of the offered solution.
Entities interested in participating in the registration process must visit the specified online portal to complete their registration. They should ensure that all required details are accurately filled, and necessary documents, including business registration and GST registration, are submitted at the time of registration to avoid disqualification.
Bid submissions must be provided in specified document formats such as PDF, Word, or Excel as indicated in the tender documentation. It is critical to ensure that all submitted documents are clearly organized and properly labeled to facilitate efficient evaluation.
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