Department of Higher Education Madhya Pradesh Tender by Government Colleges Of Madhya Pradesh (GEM/2025/B/6196139)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Reference Number: GEM/2025/B/6196139
Issuing Authority/Department: Department of Higher Education, Madhya Pradesh
Scope of Work and Objectives
The Department of Higher Education Madhya Pradesh invites bids for the supply of Split Air Conditioners including Green AC, Wall Mount Type (V2). The objective is to procure high-efficiency air conditioning units that meet the required technical specifications to ensure optimal cooling while maintaining energy efficiency standards. The total quantity required for this tender is 8 units.
Eligibility Criteria
To be eligible for participation, bidders must be registered entities compliant with all applicable laws and regulations. Furthermore, bidders should demonstrate financial stability, possess a valid GST registration, and provide proof of past performance in delivering similar equipment.
Technical Requirements
The air conditioners offered must comply with the latest standards in energy efficiency and environmental safety, including a minimum energy efficiency ratio (EER) specified by the relevant regulatory authority. Each unit must be Wall Mount Type (V2), specifically designed for usage in educational institutions. Essential features should include an energy-saving mode, silent operation, and a defined warranty period.
Financial Requirements
Bidders are required to submit a Earnest Money Deposit (EMD) as a part of their bid submission. The EMD ensures the seriousness of the bidders regarding their proposals and will be forfeited in the event of withdrawal or non-compliance with the tender conditions.
Document Submission Details
All bid submissions must be made electronically through the designated bidding platform. Bidders must upload all required documentation, including technical specifications, financial statements, and compliance certificates, in the specified formats.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) by providing them with a preferential treatment aspect in the evaluation process. Startups are also invited to participate, ensuring that innovation and new entrants benefit from this opportunity. Compliance with 'Make in India' policies is evidently encouraged.
Evaluation Process
The evaluation of bids will be conducted based on technical compliance, financial viability, and overall cost-effectiveness. The evaluation committee will consider bids thoroughly, and notifications regarding the results will be made available once final assessments are completed.
Delivery Locations
Successful bidders are required to ensure delivery of the air conditioning units to specified locations as directed by the Department of Higher Education Madhya Pradesh. All deliveries must align with the stipulated timelines in the tender.
Contact Information
For any inquiries related to the tender, bidders should refer to the official channels of the Department of Higher Education Madhya Pradesh as listed on the official bidding platform.
This tender provides an excellent opportunity for suppliers of air conditioning systems to contribute to the infrastructure development in educational institutions, promoting sustainability through energy-efficient products and adhering to quality standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid compliance certificates, demonstrating financial stability, and having a requisite past performance in delivering similar products. Bidders must also possess a valid GST registration.
Bidders must provide various required certificates, including GST registration, compliance with environmental standards, and proof of quality certifications. These documents verify that the offered products meet the specifications outlined in the tender.
To register for the tender, bidders need to create an account on the designated bidding platform. This involves providing relevant company information and credentials, followed by completing any additional registration forms required.
All document submissions must be uploaded in the specified formats clearly mentioned on the bidding platform. Generally accepted formats include PDF, DOCX, and XLSX, depending on the nature of the documents being submitted.
Bidders must submit an Earnest Money Deposit (EMD) that is calculated as a percentage of the total bid value. Additionally, a performance security will be required upon awarding the contract, which secures the fulfillment of terms and conditions of the contract.
This tender for Split Air Conditioners provides an exceptional opportunity for bidders while fostering an environment of compliance, quality, and efficiency within the Madhya Pradesh education sector.
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