Department of Higher Education Madhya Pradesh Tenders (GEM/2025/B/6169201)
Desk and Bench Set for Classroom/Training Area
Tender Timeline
The Desk and Bench Set for Classroom/Training Area tender, identified by the reference number GEM/2025/B/6169201, is officially issued by the Department of Higher Education Madhya Pradesh. This tender aims to procure quality desk and bench sets designed for classrooms and training areas, enhancing the learning environment for students and trainees.
Scope of Work and Objectives
The primary objective of this tender is to supply 50 units of desk and bench sets suitable for academic institutions. Bidders are expected to provide well-engineered furniture that is sturdy, ergonomically designed, and complies with necessary safety standards. The desks and benches should facilitate a conducive environment for both individual and group learning activities. The successful bidder will ensure prompt delivery and quality assurance.
Eligibility Criteria
To participate in this tender, the bidders must meet specific eligibility criteria, which include being a registered company with a legitimate business operation in the furniture manufacturing or supply industry. Bidders are also required to possess valid certifications relevant to quality standards and safety regulations. This ensures that only capable and qualified suppliers are considered for this procurement.
Technical Requirements
Bidders should provide detailed specifications concerning the desk and bench set designs. This includes dimension specifications, materials used (which should be safe and sustainable), and compliance with applicable local and national quality standards. Further, bidders should be prepared to furnish samples upon request before the final procurement decision.
Financial Requirements
Financial documentation is essential for bid submission. Bidders must demonstrate their financial stability through audited financial statements or bank statements. Furthermore, applicants might be required to deposit an Earnest Money Deposit (EMD), the details of which will be specified in the submission guidelines, to ensure seriousness in their bids.
Document Submission Details
Interested bidders need to compile and submit the following documents:
- Company registration proof
- Relevant quality certifications
- Detailed product specifications
- Financial statements/audits
- EMD payment receipt
Submissions should be made through the prescribed platform or inbox as indicated in the tender document, ensuring adherence to format specifications.
Special Provisions
This tender holds particular provisions for Micro, Small and Medium Enterprises (MSEs), aimed at encouraging their participation in government tenders. Bidders classified under MSE will benefit from certain financial incentives, further aiding their competitiveness in the tendering process. Additionally, compliance with 'Make in India' initiatives and promotion of local content in procurement will be paramount in the evaluation process.
Evaluation Process
Bids will undergo a rigorous evaluation process to ensure compliance with the stipulated requirements. The evaluation will take into account:
- Technical compliance to specifications
- Financial viability and pricing strategies
- Adherence to local sourcing guidelines and MSE benefits where applicable
Delivery Locations
Successful bidders must be able to deliver the desk and bench sets to specified educational institutions across Madhya Pradesh. Logistics arrangements for timely delivery will be critically assessed during the evaluation phase.
Contact Information
Prospective bidders are encouraged to reach out directly to the Department of Higher Education Madhya Pradesh for any clarifications or further information regarding the tender. Selected communication channels may include official emails or designated phone numbers as provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the furniture supply sector. Bidders must provide necessary documentation proving business legitimacy, such as company registration, and valid certificates relating to quality and safety standards. Meeting these criteria ensures that all applicants are qualified to submit a bid for the Desk and Bench Set for Classroom/Training Area tender.
Bidders must possess relevant quality certificates that adhere to local and national standards for educational furniture. These certifications demonstrate compliance with safety regulations and confirm that the provided products are fit for use in academic settings. Detailed specifications outlined in the tender will list any additional required certifications specific to this tender.
All documents must be compiled and submitted electronically through the designated platform specified in the tender notice. Bidders should ensure that documents are in the accepted formats, generally PDF or DOCX, to facilitate easy evaluation. It is imperative to follow any formatting guidelines provided in the tender documentation for successful submission.
During the evaluation phase, successful bidders will have to agree to specific payment terms set forth in the tender guidelines. Payment may involve an initial advance, contingent upon milestones achieved during the project. Any performance security requirements will also be disclosed, ensuring that financial risks are managed effectively throughout the procurement period.
The tender has significant provisions for Micro, Small, and Medium Enterprises (MSEs), which include financial incentives and support designed to enhance their participation in the procurement process. MSEs may benefit from relaxed eligibility criteria, prioritized evaluation, and additional support through procurement initiatives aligned with the Make in India policy, encouraging local production and sourcing.
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