Department of Higher Education Madhya Pradesh Tender by Government Colleges Of Madhya Pradesh (GEM/2025/B/6129765)
Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (
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Tender Title: Supply of Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR
Reference Number: GEM/2025/B/6129765
Issuing Authority/Department
Department of Higher Education, Madhya Pradesh, is inviting bids for the supply of Entry and Mid Level Desktop Computers, Multifunction Machines, and Line Interactive UPS with AVR. This initiative aims to enhance the technological framework of educational institutions in the state.
Scope of Work and Objectives
The primary objective of this tender is to procure essential IT equipment to support educational institutions under the Department of Higher Education in Madhya Pradesh. The scope of work includes:
- Supplying 28 units of Entry and Mid Level Desktop Computers.
- Providing Multifunction Machines (MFM V2).
- Delivering Line Interactive UPS with AVR (V2). The aim is to facilitate better access to technology in classrooms and administrative functions, enhancing educational delivery across the state.
Eligibility Criteria
Interested bidders must fulfill the following eligibility criteria:
- Must be a registered entity with appropriate certifications.
- Should have a minimum of three years of relevant experience in supplying similar IT equipment.
- Compliance with statutory regulations, including GST registration and PAN.
Technical Requirements
Bidders need to meet the technical requirements specified as follows:
- Desktop Computers: Must provide specs for processor speed, RAM, storage, and warranty.
- Multifunction Machines: Required to outline functionalities including printing, scanning, copying, and faxing.
- Line Interactive UPS: Must specify power output, efficiency ratings, and dimensions.
Financial Requirements
Bidders are required to adhere to specific financial requirements, including:
- Submission of bid security or Earnest Money Deposit (EMD).
- Detailed price quotations for each item listed.
- Compliance with payment terms detailed in the tender.
Document Submission Details
All proposals and required documents need to be submitted electronically via the designated tender submission portal. Bidders must ensure that all documents are complete and correctly formatted when submitted.
Special Provisions
Bidders are encouraged to include provisions available for Micro, Small, and Medium Enterprises (MSEs) and Startups. These provisions aim to promote inclusivity and facilitate participation in government tenders.
Evaluation Process
The evaluation process will consist of:
- Technical review to assess compliance with specifications.
- Financial assessment based on submitted pricing.
- Weighted scoring system to determine the best overall proposal.
Delivery Locations
The delivery of equipment is expected to take place at various educational institutions across Madhya Pradesh, as specified by the Department of Higher Education.
Contact Information
For further inquiries regarding this tender submission, prospective bidders may refer to the official contact details provided by the Department of Higher Education, Madhya Pradesh, throughout the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered business entity, possessing relevant experience of at least three years in supplying similar products, and ensuring compliance with statutory regulations such as GST registration and obtaining a Permanent Account Number (PAN). Bidders are encouraged to meticulously check all requirements outlined in the tender to avoid disqualification.
It is necessary to include essential certificates such as GST registration, PAN, and any relevant industry certifications that demonstrate compliance with quality standards. Additionally, a notarized copy of previous similar supply contracts is recommended to strengthen your bid’s credibility.
Prospective bidders must register on the designated online procurement portal. This process typically involves creating an account, providing necessary documentation for verification, and completing any required fields. It is critical to ensure that all details are accurate to avoid delays in the submission process.
All documents must be submitted in specified accepted document formats such as PDF, Word, or Excel, as directed in the tender guidelines. Failure to comply with these formats may result in disqualification during the initial screening process.
Successful bidders will be required to submit a performance security deposit, typically a percentage of the final contract value, to ensure fulfilling the contract terms. Payment for the supplied goods will generally be processed upon successful delivery and acceptance of the equipment, in accordance with the terms specified in the tender.
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