Tender Title: Supply and Installation of LED Flood and Street Lights
Tender Reference Number: GEM/2025/B/6123269
Issuing Authority
The tender is issued by the Department of Higher Education under the Ministry of Education. This department aims to improve infrastructure and energy efficiency through the adoption of advanced lighting solutions in institutions under its purview.
Scope of Work and Objectives
The primary objective of this tender is to procure and install a total of 65 units of LED Flood Lights (120 Watt) and LED Street Lights (100 Watt). The successful bidder will be responsible for the entire process, which includes:
- Supply of high-quality LED Flood Lights and Street Lights.
- Installation of the lights in designated locations.
- Ensuring compliance with technical specifications and safety standards.
The overall goal is to enhance illumination in educational institutions, thereby improving safety and energy efficiency.
Eligibility Criteria
Participants must meet the following eligibility criteria:
- Be a registered entity with a valid GST and PAN.
- Have a minimum of three years of experience in supplying and installing similar lighting systems.
- Provide at least two client references for previous successful projects of a similar nature.
Technical Requirements
Tenderers are required to provide products that adhere to the following technical specifications:
- LED Flood Lights must have a power rating of 120 Watt.
- LED Street Lights must have a power rating of 100 Watt.
- Products should comply with local energy efficiency standards.
- A warranty period of at least two years on the fixtures must be provided.
Financial Requirements
Bid participants must be prepared to submit a bid that includes:
- A detailed cost breakdown, including taxes.
- Compliance with the Earnest Money Deposit (EMD) requirements, which shall be specified in the tender documentation.
- Any additional financial stipulations, if applicable.
Document Submission Details
Interested bidders are required to submit their documents via the official tender portal. Necessary documents include:
- Company registration certificates.
- Technical bid document.
- Financial bid document. Each submission must comply with the accepted document formats outlined in the tender terms.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may receive special consideration in the procurement process. Bidders from these categories are encouraged to apply, highlighting their status in the bid documentation.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical specifications.
- Cost-effectiveness of the financial bid.
- Previous experience and client references. The evaluation and selection process will be transparent, ensuring fairness.
Delivery Locations
The products are to be delivered and installed at specified educational institutions within the jurisdiction of the Department of Higher Education. Extensive details regarding the delivery locations will be provided in the tender documentation.
Contact Information
While specific contact details have not been provided, bidders are encouraged to refer to the official tender portal for queries related to the tender. Clear guidance on how to seek clarification will be available.
This tender offers a significant opportunity to contribute to the improvement of educational infrastructure through modern lighting solutions, driving efficiency and safety across institutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with valid GST and PAN details. Bidders must also have a minimum of three years of relevant experience in supplying and installing similar lighting systems, along with the provision of at least two client references supporting their previous projects. Meeting these criteria is crucial for ensuring quality and reliability in the supply process.
Participants are required to submit several key certificates as part of their documentation, including but not limited to:
- Company registration certificate.
- GST registration certificate.
- PAN card.
- Any relevant quality assurance certification for the products being offered, ensuring compliance with specified standards.
The registration process involves creating an account on the official tender portal. Once registered, bidders must complete their profiles and fill out the necessary forms to participate. Upon registration, all documents—including technical and financial bids—should be uploaded in the specified formats to ensure compliance with tender requirements.
The Earnest Money Deposit (EMD) requirements will be specified in the tender documents. Typically, the EMD is a monetary security submitted by bidders to ensure their commitment to the tender process. This deposit will be refunded to unsuccessful bidders after the evaluation process, while successful bidders will later have it adjusted against the performance security.
MSEs may receive special provisions during the evaluation and selection process, potentially including price preferences and access to additional financial assistance. Furthermore, MSEs are encouraged to showcase compliance with Make in India initiatives, promoting local manufacturing and procurement practices for all products supplied under this tender.
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