Department of Higher Education Tender by National Institute Of Technology (nit) (GEM/2025/B/6156321)
Executive Table (V3),Revolving Chair (V4),Office Chair (V3)
Tender Timeline
Tender Title: Supply of Executive Tables, Revolving Chairs, and Office Chairs
Reference Number: GEM/2025/B/6156321
Issuing Authority: Department of Higher Education, Ministry of Education
Tender Overview
The Department of Higher Education under the Ministry of Education invites eligible bidders to submit proposals for the supply of Executive Tables, Revolving Chairs, and Office Chairs. This tender encompasses the procurement of high-quality office furnishings aimed at enhancing work environments within educational institutions. The total quantity required is 11 units, distributed across the specified categories.
Scope of Work and Objectives
The primary objective of this tender is to procure durable and aesthetically pleasing furniture that meets the functional needs of office setups in educational institutions. Each item must adhere to specified technical requirements regarding design, quality, and functionality while ensuring compliance with ergonomic standards.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Bidders must be legally registered entities, with appropriate licenses to operate in the furniture manufacturing and supply domain.
- Previous experience in supplying similar items to government or educational institutions will be an added advantage.
- Bidders are required to demonstrate financial stability and capacity to fulfill the order with a proven track record.
Technical Requirements
The technical specifications for the furniture are outlined as follows:
- Executive Table (V3): Must feature a contemporary design, made from high-quality materials like MDF with a wooden finish.
- Revolving Chair (V4): Should possess adjustable height and a swivel base, designed for prolonged use with lumbar support.
- Office Chair (V3): Requirements include ergonomic design, adjustable features, and durability.
All items must comply with safety standards and possess necessary certifications such as ISO or equivalent.
Financial Requirements
Bidders are expected to submit a financial proposal that includes:
- Competitive pricing for the entire quantity.
- Clear breakdowns of all associated costs, including delivery and installation processes.
- Payment terms that align with standard procurement practices for government contracts.
Document Submission Details
All proposals must be submitted via the designated electronic procurement platform. Bidders are required to upload documents demonstrating compliance with eligibility criteria, technical specifications, and financial proposals as comprehensive PDFs.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Such bidders may enjoy benefits such as relaxed eligibility conditions and potential financial assistance, aimed at promoting inclusive growth within government contracting.
Evaluation Process
Bids will undergo a thorough evaluation based on:
- Compliance with technical requirements.
- Price competitiveness.
- Supplier credentials and past performance.
An award will be made to the bidder offering the best value for money while satisfying technical and financial stipulations.
Delivery Locations
The successful bidder will be required to deliver the items to specified educational institutions as designated in the final procurement agreement. Delivery timelines will be clearly communicated upon award notification.
Contact Information
For any inquiries regarding this tender, bidders may consult with the contact person designated in the official tender notice, ensuring all questions are directed through the appropriate channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity in the furniture supply sector, demonstrating prior experience in similar contracts. Bidders must show financial capability to complete orders and comply with government procurement regulations. Submission of relevant documentation, such as a valid business license and tax compliance certificates, is also mandatory.
The technical specifications outlined in this tender require all items to meet strict design and quality standards. For the Executive Table (V3), bidders must use high-quality MDF materials. The Revolving Chair (V4) must have adjustable height features and provide comfort for users. Ensuring ergonomic design in each item is essential, adhering to established safety standards to promote user well-being.
Bidders must provide a performance security in the form of a bank guarantee or certified check, typically ranging from 5% to 10% of the contract value. This security serves to ensure that the supplier fulfills their contractual obligations. Details regarding the exact requirements and submission process will be specified in the tender documents.
The payment terms will generally include milestone payments based on delivery and installation of the furniture. A proposal must detail the payment schedule, aligning with government norms. It’s crucial that all payments are executed only upon satisfactory delivery and acceptance of items as per the criteria established in the tender documentation.
Micro, Small, and Medium Enterprises (MSEs) can benefit from concessions that make procurement more accessible, including relaxed eligibility requirements and supportive financing terms. Participation is encouraged under the ‘Make in India’ initiative, allowing local content provisions that enhance their chances of being awarded contracts, thereby promoting growth and development in the sector.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders