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Tender Title: Facility Management Service - GEM/2025/B/6136502
Issuing Authority: Department of Higher Education, Ministry of Education
The Facility Management Service tender, reference number GEM/2025/B/6136502, invites bids for the provision of manpower-based services aimed at enhancing the operational efficiency and cleanliness of residential facilities. The scope of this tender includes housekeeping and unskilled manpower services that are essential for maintaining cleanliness and ensuring a conducive living environment in educational institutions overseen by the Ministry of Education.
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified contractor who can provide high-standard facility management services. The successful bidder will be responsible for deploying unskilled manpower to perform a range of tasks including but not limited to, routine cleaning, waste management, and general maintenance duties within residential facilities. The selected contractor will play a vital role in ensuring that educational residential spaces are well-maintained, promoting a healthy and hygienic environment for students.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, which include being a registered and recognized entity capable of fulfilling the requirements outlined in the tender documentation. Prospective bidders should possess a proven track record in providing similar services and hold the necessary licenses and certifications to operate within the facility management sector.
Technical Requirements
Bidders must demonstrate adherence to specified technical requirements that encompass qualifications for personnel, equipment, and the operational methodologies they intend to employ. Rigorous standards must be maintained to ensure that all services rendered align with national safety and quality benchmarks in facility management.
Financial Requirements
The financial requirements stipulate that all bidders must provide a detailed financial proposal reflecting all costs associated with the provision of the requested services. This includes payment terms, cost breakdowns, and potential discounts or offers that could influence the final bid value.
Document Submission Details
Interested parties must submit their bids through the approved electronic system. All documentation must be comprehensive, ensuring that all required fields are accurately filled. Supporting documents, including proof of eligibility, technical specifications, financial proposals, and any other relevant materials, should accompany the primary submission.
Special Provisions
This tender emphasizes inclusivity and supports Micro, Small, and Medium Enterprises (MSEs). Provisions are in place to enable MSEs to participate effectively and to create opportunities for startups, fostering growth and innovation within the facility management sector.
Evaluation Process
Bids will undergo a robust evaluation process where technical merits and financial proposals will be assessed. The criteria for evaluation will include compliance with technical specifications, service quality, cost-effectiveness, and the bidder's experience in similar projects.
Delivery Locations
The services requested under this tender will be delivered across various designated residential facilities overseen by the Department of Higher Education. The exact locations will be defined upon contract confirmation.
Contact Information
For any inquiries or clarifications regarding this tender, participants are encouraged to reach out through the official ministry contact channels listed on the public procurement portal.
In conclusion, this Facility Management Service tender represents an opportunity for qualified entities to showcase their capabilities in providing essential services for educational facilities. Full compliance with the tender’s instruments and guidelines will be paramount for successful bid submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate certifications and licenses to provide facility management services. Bidders need to showcase relevant experience in delivering similar duties, including staffing and operational capacity to manage unskilled manpower effectively.
Bidders must provide proof of relevant certificates including business registration, tax compliance documents, employee certifications, and any industry-specific licenses that demonstrate they meet the operational standards required for facility management services.
The registration process necessitates interested bidders to create an account on the designated electronic procurement platform. They must then fill out the company profile accurately, attach necessary documentation, and review the submission before finalizing their bid.
Submissions must be made electronically via the designated procurement platform. All documents should be uploaded in specified formats as outlined in the tender documentation, ensuring they are complete and verify that the submission methods follow the guidelines precisely.
MSEs participating in this tender can enjoy various benefits including simplified eligibility standards, preference in the evaluation process, and supportive measures designed to facilitate participation. This commitment aligns with governmental policies to promote entrepreneurship and local content initiatives.
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