Department of Higher Education Tender by National Institute Of Technology (nit) (GEM/2025/B/6169953)
Annual Maintenance service-AIR CONDITIONER
Tender Timeline
Tender Title: Annual Maintenance Service - AIR CONDITIONER
Reference Number: GEM/2025/B/6169953
Issuing Authority: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to provide annual maintenance services for air conditioning units across various locations under the jurisdiction of the Department of Higher Education. The scope includes performing routine checks, servicing, and repairs of a total of 88 air conditioning units to ensure their optimal functioning throughout the year. The selected vendor will be responsible for preventative maintenance, troubleshooting, and any necessary repairs to minimize downtime and maintain a comfortable environment for all stakeholders.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of providing annual maintenance services for air conditioning systems. Bidders are required to demonstrate their technical competence and prior experience in similar projects. Additionally, they must comply with all relevant legal and eligibility criteria as outlined by the Ministry of Education.
Technical Requirements
Bidders must provide details of their technical capabilities, including:
- A list of maintenance procedures and methodologies that will be used.
- Evidence of trained personnel and their qualifications in handling air conditioning units.
- Compliance with quality standards relevant in the air conditioning sector.
Financial Requirements
Bidder must submit a comprehensive financial proposal detailing costs associated with maintenance services. This includes any applicable taxes, fees, and other charges. Financial stability and previous financial performance will be evaluated as part of the evaluation process.
Document Submission Details
All bids must be submitted through the specified electronic procurement platform. Bidders are required to submit their proposals in a structured format including all necessary documentation to demonstrate their eligibility, technical competence, and financial capabilities. Adherence to the specified format is crucial for the bid's acceptance.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions that may benefit startups engaging in this sector. Preference will be given to those bids that showcase innovative solutions and compliance with initiatives aimed at promoting local procurement.
Evaluation Process
The evaluation of bids will be conducted based on predetermined criteria, focusing on technical capabilities, financial viability, and the overall value offered. Bids will be scored on compliance with technical specifications and the cost-effectiveness of the proposal submitted.
Delivery Locations
The maintenance services will be required across various educational institutions, specified by the Department of Higher Education. The exact locations will be communicated to the selected bidder upon the tender award.
Contact Information
For any inquiries regarding this tender, bidders may reach out through official communication channels. It is imperative that all queries are resolved prior to the submission deadline to ensure adherence to requirements and specifications.
Additional Information
This tender supports the 'Make in India' initiative, encouraging vendors to utilize local resources and labor. Bidders are encouraged to reflect this approach in their submissions, aligning with the government's commitment to enhancing local employment opportunities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that possesses the capability to deliver annual maintenance services for air conditioning systems. Bidders must also demonstrate relevant experience in similar projects and adherence to legal regulations set forth by the Ministry of Education.
Vendors must comply with specific technical specifications, including establishing a comprehensive maintenance plan, detailing best practices, and presenting qualified personnel for the task. Evidence of prior experience and adherence to relevant quality standards in air conditioning maintenance is necessary to ensure effective service delivery.
An earnest money deposit (EMD) may be required as part of the bidding process. This deposit serves as a security to ensure that bidders are committed. It will be refunded to non-selected bidders and will be adjusted against the contract value of the successful bidder upon contract agreement.
Bids must be submitted electronically through the designated procurement platform. It is essential to adhere to specified formats and guidelines during submission to avoid disqualification. Key timelines, while not detailed here, will be communicated clearly in official documents associated with the tender.
Yes, there are special provisions to support Micro, Small, and Medium Enterprises (MSEs) in this tender. These may include financial concessions, preference in evaluation, and encouragement for innovative solutions that align with government initiatives promoting local procurement and sustainable business practices.
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