The GEM/2025/B/6119125 tender is issued by the Department of Higher Education under the Ministry of Education. This tender encompasses the procurement of Air Conditioners, with a total quantity requirement set at 50 units. The primary objective of this tender is to ensure the supply of quality air conditioning units that meet the operational needs of educational institutions.
Scope of Work and Objectives
The successful vendor will be responsible for providing Air Conditioners that are energy-efficient and suitable for a variety of educational environments. The scope of work includes the delivery, installation, and necessary maintenance support for the provided equipment. Vendors are expected to meet specified performance standards to enhance the comfort and educational experience for students and staff alike.
Eligibility Criteria
To qualify for the tender, vendors must demonstrate their credentials as registered entities with relevant experience and capabilities in supplying Air Conditioners. Companies must provide proof of registration with appropriate business licenses and comply with all legal requirements pertaining to procurement contracts.
Technical Requirements
Vendors must ensure that the proposed Air Conditioners meet the following technical specifications:
- Energy efficiency ratings.
- Compliance with local and national safety standards.
- Installation kits that may be required for different types of installations.
Additionally, vendors must submit detailed product specifications and manuals that reflect the quality and functionality of the air conditioning units being offered.
Financial Requirements
Bidders are required to present a sound financial background and must provide bank guarantees or performance bonds as part of their submission. The financial stability of the vendor will be a critical factor in the evaluation process to ensure successful contract fulfillment.
Document Submission Details
Interested parties must ensure that all required documents, including technical and financial proposals, are submitted according to the stipulated guidelines. It is essential to include copies of the latest tax compliance certificates, business registration, and warranty information for all products offered.
Special Provisions
In alignment with Government initiatives, there may be preferential treatments available for Micro, Small, and Medium Enterprises (MSEs) and startups. Specific guidelines and proofs of registration for these categories must be included in the submission. Vendors are encouraged to highlight their compliance with the Make in India policies to promote local manufacturing and sourcing.
Evaluation Process
The evaluation of submissions will be based on a dual phase of technical compliance followed by a financial review. Vendors will be assessed on their ability to deliver quality, cost-effectiveness, and adherence to the stipulated timelines and product specifications.
Delivery Locations
The delivery locations will be specified in the eventual contract. Bidders should outline their logistical capabilities to meet the delivery demands of the tender.
Contact Information
For any inquiries related to the tender, interested bidders are encouraged to contact the relevant department through the provided channels listed in the official documents.
This tender presents an excellent opportunity for vendors specializing in Air Conditioners to contribute to the enhancement of educational facilities and to engage in a beneficial partnership with the government sector. It aims not only to procure essential services but also to uphold standards of quality and efficiency parallel to the aspirations of the Department of Higher Education.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered entity with valid business licenses. Vendors must have a track record of successfully supplying Air Conditioners or similar products to educational or institutional clients. Additional qualifications may include a demonstration of technical expertise, adequate staffing for installation and support, as well as compliance with all local procurement regulations.
To meet the technical specifications, the Air Conditioners must adhere to specific energy efficiency ratings as outlined in the tender documents. Compliance with local safety standards and regulations is mandatory. Vendors should provide comprehensive product details, including warranty information, energy labels, and installation requirements to ensure compatibility with educational facilities.
The payment terms for this tender typically involve the submission of an Earnest Money Deposit (EMD) at the time of bid submission to secure the vendor’s interest. Additionally, performance security requirements will ensure that the vendor completes the project satisfactorily. The successful vendor may receive payments upon successful delivery and installation, contingent upon meeting agreed-upon performance milestones.
Documentation must be submitted in accordance with specified guidelines provided in the tender announcement. Accepted document formats typically include PDF and other commonly used formats. Submissions can generally be made electronically through the designated procurement portal or via physical delivery as per the instructions laid out in the tender documentation, ensuring all documents are complete and properly formatted.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. These may include simplified application processes, reduced compliance burdens, and potential price preference during evaluation. Compliance with the Make in India initiative can enhance eligibility for favorable terms, making it easier for MSEs to access government contracts and provide local solutions to meet educational needs.
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