Tender Title:

AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Reference Number: GEM/2025/B/6154149

Issuing Authority/Department:

Department of Higher Education, Ministry of Education

Scope of Work and Objectives:

The primary objective of this tender is to procure services for the Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) pertaining to the Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler Systems. The scope includes regular inspection, testing, maintenance, and repair of the relevant systems to ensure optimal functionality and adherence to safety regulations. The contractor is expected to provide a systematic approach towards the maintenance of safety equipment to minimize risks associated with fire hazards.

Eligibility Criteria:

Bidders must adhere to the following eligibility requirements:

• Must be a registered entity with experience in providing maintenance services for fire safety systems.
• Capability to issue requisite certifications as proof of compliance with industry standards.
• Approved and relevant technological expertise to handle maintenance and emergency services efficiently.

Technical Requirements:

The contractor is required to fulfill technical specifications that include, but are not limited to:

• Proficiency in the operation and maintenance of Fire Detection and Fire Alarm Systems.
• Adequate knowledge of plumbing and installation processes for Fire Hydrant and Sprinkler Systems.
• The service team should be composed of certified technicians with relevant experience and qualifications.

Financial Requirements:

Potential bidders must demonstrate their financial stability through:

• Submission of audited financial statements for the last two fiscal years.
• Evidence of sufficient capital to undertake the required contracts without hindrances.
• Provision of a performance guarantee should the firm be awarded the tender.

Document Submission Details:

All proposals must be submitted in a clear and organized manner. Bidders are required to submit their technical documents and financial documents through the designated portal in accordance with the guidelines stipulated in the tender documents. Digital submissions must be made in accepted formats.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include relaxation in tender conditions and price preferences to foster inclusive growth in the sector.

Evaluation Process:

The evaluation will be conducted through a systematic and transparent process, focusing on both the technical and financial proposals. Successful bidders will be notified based on compliance with eligibility requirements and the robustness of their proposals. Key evaluation metrics include:

• Compliance with technical specifications.
• Financial capability and pricing structure.
• Experienced personnel proposed for the contract.

Delivery Locations:

Services will primarily be rendered at various educational institutions under the jurisdiction of the Ministry of Education. Detailed information regarding specific locations will be provided in the full tender documentation.

Contact Information:

Specific contact details for inquiries are available within the complete tender documents posted on the designated platform. Bidders are encouraged to reach out for clarifications as needed, ensuring adherence to all guidelines and requirements.

This tender serves not just as an opportunity for established firms but also supports emerging businesses in the sector and fortifies commitment to safe educational environments.