Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6121678)

Tender Title: Supply of Laptops
Tender Reference Number: GEM/2025/B/6121678
Issuing Authority/Department: Department of Higher Education, Ministry of Education

Scope of Work and Objectives

The scope of this tender involves the procurement of high-performance laptops designed specifically for academic and research applications. The laptops must meet the following specifications:

• Minimum 10 core ARM CPU
• 16 GB RAM
• 512 GB storage

The primary objective is to equip educational institutions with advanced technology to enhance learning, teaching, and research capabilities, enabling a modern educational environment conducive to student success.

Eligibility Criteria

Eligible bidders must be legally registered entities and have the capacity to fulfill the requirements outlined in this tender. It is essential for applicants to demonstrate prior experience in supplying technology products, particularly laptops, to educational or governmental institutions. Bidders must also comply with relevant local procurement regulations.

Technical Requirements

The technical specifications for the laptops are critical to meet the performance expectations of the educational institutions. Each unit must be equipped with:

• Robust security features
• Latest operating system compatible with educational software
• Long-lasting battery life
• Warranty and after-sales support provisions

Bidders are encouraged to provide detailed documentation demonstrating compliance with all technical requirements.

Financial Requirements

Bidders must ensure they possess the financial capability to support the procurement of five units of laptops. This includes presenting financial statements or bank guarantees that validate their financial stability. Pricing should include all applicable costs, taxes, and duties.

Document Submission Details

All bidders must submit their proposals digitally through the relevant procurement portal. Each submission must include:

• The completed tender document
• Technical and financial proposals
• Any necessary certifications or registration documents

Proposals should adhere to the specified format and must be submitted before the deadline.

Special Provisions

To encourage participation from smaller businesses, provisions for Micro, Small, and Medium Enterprises (MSEs) include preferential pricing and support for local manufacturers. Startups will also be given considered bids to foster innovation and local content.

Evaluation Process

Bids will be evaluated based on technical competency, adherence to specifications, price competitiveness, and past performance history with similar procurements. A transparent evaluation process will ensure that the most capable vendors are awarded the contract.

Delivery Locations

The laptops will need to be delivered to designated educational institutions across the region. Specific locations will be provided upon awarding of the contract. Bidders must include in their proposals the logistics and delivery arrangements they can provide.

Contact Information

For any queries pertaining to this tender, bidders are advised to direct their communication to the appropriate contact points set out in the tender document. Please ensure to adhere to all guidelines established by the Department of Higher Education.