Tender Timeline
Tender Title: Video Recorder for CCTV System (V2)
Reference Number: GEM/2025/B/6062693
Issuing Authority:
Department of Higher Education, Ministry of Education
The Video Recorder for CCTV System (V2) tender is initiated by the Ministry of Education under the Department of Higher Education. This tender aims to procure a state-of-the-art video recording system specifically tailored for integration with CCTV systems in educational institutions. The successful implementation of this project will enhance security measures, monitor activities, and ensure a safe environment conducive to learning.
Scope of Work and Objectives
The primary scope of work includes:
- Supply of Video Recording Equipment: Procurement of high-quality video recorders compatible with existing CCTV systems. The contractor is expected to provide robust and reliable products that meet specified technical standards.
- Installation and Setup: Comprehensive installation services for the delivered equipment, ensuring proper functioning and integration with existing CCTV infrastructure.
- Training and Support: Provision of training sessions for staff on the operational aspects of the video recording systems, along with ongoing technical support.
The objective is to implement a reliable CCTV video recording solution that enhances security and surveillance capabilities in the educational sector.
Eligibility Criteria
Eligible bidders must fulfill the following criteria:
- Be a legally registered entity or business.
- Possess relevant experience in supplying and implementing CCTV systems or similar technology.
- Provide valid tax registration documents, including GST compliance.
- Submit user testimonials or case studies reflecting similar projects undertaken.
Technical Requirements
Bidders must provide equipment satisfying the following technical specifications:
- High-definition recording capability.
- Compatibility with standard CCTV cameras and systems.
- User-friendly interface and remote access features.
- Enhanced storage capacity and data retrieval functionalities.
Financial Requirements
All bidders are required to submit:
- A detailed financial proposal outlining the cost structure.
- Documents demonstrating financial stability, such as bank statements or solvency certificates.
- Evidence of previous successful contracts of similar nature.
Document Submission Details
Bidders should submit their tenders electronically via the designated platform, ensuring that all required documentation is correctly formatted and uploaded.
Special Provisions
- Micro and Small Enterprises (MSEs) and Startups will be provided preferential treatment during the evaluation process.
- Compliance with the Make in India policy is encouraged, promoting the use of locally manufactured goods.
Evaluation Process
The evaluation will be based on:
- Compliance with eligibility criteria
- Quality and adherence to technical specifications
- Financial viability and pricing competitiveness
- Overall effectiveness of proposed solutions
- Compliance with quality standards and performance metrics
Delivery Locations
The delivered equipment must be installed at various educational institutions designated by the Ministry of Education across the state. Specific locations will be confirmed during the contract awarding phase.
Contact Information
For further inquiries, interested bidders may contact the Department of Higher Education through the official channels provided on the tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity or business, demonstrating relevant experience in it’s operational fields, and providing valid tax registration documents, such as GST compliance. Bidders must also submit user testimonials or case studies that reflect their ability to undertake similar projects effectively.
Bidders must provide various required certificates, including the GST registration certificate, tax clearance certificate, and any industry-specific certifications that demonstrate compliance with technical specifications and quality standards. Additionally, proof of previous execution of similar projects is required for eligibility.
The registration process involves creating an account on the designated tender platform. Bidders must authenticate their business’s credentials and upload required documentation, such as registration certificates and compliance proof, to formally submit their bids in accordance with the tender’s stipulations.
Accepted document formats include PDF, Word documents, and Excel sheets. Bidders must ensure that all submissions adhere to specified size limits and file formats as set forth in the tender documentation for smooth evaluation.
The performance security requirements entail bidders providing a financial guarantee to ensure contract fulfillment. This security amount, typically a percentage of the contract value, is conditional upon the successful execution of the project, ensuring compliance with the terms and conditions outlined in the tender agreement.
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